Administrative Assistant II - Hearing Operations - Tyler Hearing Operations at Texas Department of Criminal Justice

Tyler, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Practices, Business Terminology, Communication, Coordination, Interpretation of Rules, Record Keeping, Microsoft Office Suite, Typing, Customer Service, Clerical Support, Technical Assistance, Filing Systems, Document Preparation, Meeting Planning, Research, Editing

Industry

Government Administration

Description

I. JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Prepares and disseminates information concerning the Board of Pardons and Paroles programs and services; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; receives, reviews, and scans documents; and reviews digital recordings. B. Maintains filing and record keeping systems to include automated information systems; responds to inquiries regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures. C. Provides assistance answering and routing telephone calls; assists in planning meetings and conferences; assists in developing special administrative analyses and summaries of staff reports and recommendations for review; and assists in researching, composing, designing, and editing agency publications. D. Organizes, assigns, and reviews the work of others; and provides technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Six months full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Criminal justice experience preferred. 4. Computer operations experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 10. Skill in the electronic transmission of communications. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Administrative Assistant II provides routine administrative support, including preparing and disseminating information, maintaining filing systems, and assisting with reports and documents. The role involves moderate supervision and requires the ability to work independently on various tasks.