THE OPPORTUNITY

RVS is seeking an outstanding professional for a Continuing, full-time (35 hours/week) Administrative Assistant II position starting September 2, 2025. The position will be located at the Education Centre in Airdrie, Alberta.
As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position.

Responsibilities Include

• Updating staff profiles in HRMS system
• Assisting with OH&S auditing process and record management
• Assisting in completion of meeting minutes for HR Department
• Supporting coordination of audiometric testing
• Ensuring accuracy of employee absences in HRMS and making corrections as needed
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts
• Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.)
• Assist with Advisor administrative tasks (i.e.. data entry, reports, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective work flow while handling various project simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR & OH&S operational needs as required

EDUCATION/EXPERIENCE

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience in an educational setting is considered an asset

KNOWLEDGE AND SKILLS

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and ina timely manner
• Ability to successfully work in a team environment as well as independently with minimalsupervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications
• Knowledge of HRMS is considered an asset

PRE-EMPLOYMENT REQUIREMENTS

• In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

• Updating staff profiles in HRMS system
• Assisting with OH&S auditing process and record management
• Assisting in completion of meeting minutes for HR Department
• Supporting coordination of audiometric testing
• Ensuring accuracy of employee absences in HRMS and making corrections as needed
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts
• Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.)
• Assist with Advisor administrative tasks (i.e.. data entry, reports, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective work flow while handling various project simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR & OH&S operational needs as require