Administrative Assistant II - Inmate Records - Terrell Unit (008384) at Texas Department of Criminal Justice

Rosharon, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Record keeping, Filing systems, Customer service, Document preparation, Proofreading, Telephone etiquette, Computer operations, Typing, Office practices, Communication, Data organization, Inmate classification

Industry

Government Administration

Description

JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares and proofs documents ensuring compliance with rules, regulations, policies, and procedures; and maintains files, records, and other documents. B. Performs data entry and retrieval; posts information to agency records; modifies forms and records; compiles, organizes, and tabulates data and makes calculations; and opens, classifies, sorts, and routes inmate files and records. C. Answers telephones; responds to requests for information; and answers inquiries regarding policies and procedures. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, secretarial, administrative support, or technical program support experience preferred. 3. Inmate Classification experience preferred. 4. Computer operations experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to prepare and maintain accurate records, files, and reports. 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred. 7. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

Performs routine administrative support including maintaining filing systems, preparing reports, and disseminating information. Handles data entry, manages inmate records, and responds to inquiries regarding agency policies and procedures.