Requisition No: 858810
Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT II (IT Purchasing Assistant) - 79000242
Pay Plan: Career Service
Position Number: 79000242
Salary: $1,298.46 - $1,538.47 Bi-weekly
Posting Closing Date: 08/24/2025
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Knowledge, Skills & Abilities:

• Knowledge of office procedures and practices.
• Excellent telephone etiquette.
• Knowledge of Microsoft Office Suite.
• Exhibits initiative and follow-through.
• Ability to work independently with minimal supervision.
• Ability to plan, organize and coordinate work assignments.
• Exhibits integrity in dealing with confidential or sensitive issues/correspondence.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, and purchasing.
• Ability to understand and apply rules, regulations, policies, and procedures

Minimum Requirements:

• Four (4) years of administrative or clerical experience in a professional office environment; and
• At least two (2) years of experience using the Microsoft Office Word, Excel and Outlook; and
• Valid Driver License

THE WORK YOU WILL DO:

This position provides professional administrative support for the Division of Technology by performing fiscal, purchasing and property control functions and assists in conducting daily administrative activities.

YOUR SPECIFIC RESPONSIBILITIES:

• Provides operational support to the Division of Technology’s Director’s Office and units within the division.
• Handles administrative tasks (printing, filing, binding, etc.) for managers as needed.
• Prepares correspondence and documents as requested.
• Schedules appointments and return calls as requested.
• Acts as Division’s Receptionist who receives and routes incoming calls to the Division to the appropriate individual.
• Manages incoming and outgoing mail, including shipping.
• Responsible for purchasing Technology items and office supplies and telecommunications equipment for the Division and Department using a Purchasing Card (P-Card) and/or the MyFloridaMarketPlace (MFMP) eProcurement system, in accordance with the Department policies and State of Florida purchasing statutes and rules.
• Responsible for monitoring and working in the IT Purchasing queue tickets, updates with detailed notes and resolves tickets when completed.
• Assists in receiving, documenting and coordinating Department mobile devices, tablet devices and IT assets.
• Responsible for collecting and reconciling P-Card transactions in WORKS and other invoices before submission to the Division’s Budget Coordinator or F&A for approval and payment processing. Also responsible for maintaining files and spreadsheets of detailed records.
• This position acts as Fleet manager for the division and oversees all state vehicles assigned to the Division. Updates division vehicle policies for approval by the Director. Ensures data from the monthly reports are accurate and submitted timely. Maintains the Division vehicle inventory in the Department of Management Services Fleet database. Prepares vehicle inventory, maintenance and usage reports as required. Issues Fuel & Maintenance cards as required and assists with acquisition of new vehicles. Obtains license plates & titles from the Florida Department of Motor Vehicles when needed and communicates vehicle & license plate activities with the Division SunPass account manager.
• Performs related work as required.

Knowledge, Skills & Abilities:

• Knowledge of office procedures and practices.
• Excellent telephone etiquette.
• Knowledge of Microsoft Office Suite.
• Exhibits initiative and follow-through.
• Ability to work independently with minimal supervision.
• Ability to plan, organize and coordinate work assignments.
• Exhibits integrity in dealing with confidential or sensitive issues/correspondence.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, and purchasing.
• Ability to understand and apply rules, regulations, policies, and procedures.

Minimum Requirements:

• Four (4) years of administrative or clerical experience in a professional office environment; and
• At least two (2) years of experience using the Microsoft Office Word, Excel and Outlook; and
• Valid Driver License.

*Preference will be given to applicants with experience with MFMP and/or WORKS. *