ADMINISTRATIVE ASSISTANT II

Department: PGM MGT: Surgical
Program: Surgical Program
Status: Regular Full Time
Days; 8 Hour Shifts (Subject to Change)
Location: Lakeridge Health Oshawa (Primary) - Role requires some travel between Lakeridge Health sites including Ajax-Pickering
Wage Schedule: $28.120 - $38.240 per hour
File Number: 2500002436

QUALIFICATIONS:

• Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
• Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint (tested);
• Superior keyboarding skills 60 WPM (tested);
• Outstanding attention to detail and results orientated;
• Exceptional written and verbal communication skills;
• Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
• Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes;
• Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual;
• Proven adherence to strict confidentiality;
• Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-pace office environment and meeting short timelines;
• Ability to work independently and in a self-directed manner;
• Ability to collate information and perform internet research;
• Must have satisfactory performance record;
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy; and
• Demonstrated understanding of and commitment to Lakeridge Health’s comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area.

Reporting to the Director of the Surgical Program, you will play an integral role in supporting the Surgical Program. Using your superior secretarial and organizational skills, you will coordinate the daily administrative aspects of the Director. Duties may include telephone reception, data entry, booking meeting rooms and catering, scheduling meetings, preparing agendas and documents for meetings, minute taking, filing, and other related duties as assigned. You will be required to liaise with the Chief of Surgery and Medical Director, Chief of Anaesthesia, Surgical Division Leads, and program privileged staff. The Administrative Assistant will support and promote the customer focus philosophy of Lakeridge Health.