Administrative Assistant II - NV at Washoe Tribe of Nevada and California

Gardnerville, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

51449.0

Posted On

26 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Telephone Etiquette, Correspondence Screening, Travel Arrangement, Accounts Payable, Calendar Management, Report Preparation, Document Editing, Filing System Maintenance, Office Equipment Operation, Inventory Management, Mail Handling, Minute Taking, Word, Excel, Access, PowerPoint

Industry

Non-profit Organizations

Description

Description POSITION TITLE: Administrative Assistant II - NV CLASSIFICATION: Non-Exempt DEPARTMENT: TANF SUPERVISOR: Deputy Director GRADE: NE8 $16.49 ($34,299) - $24.73 ($51,449) Position Summary: Under direct supervision the Administrative Assistant II performs a variety of administrative duties and tasks. Maintains confidentiality of all privileged information. Essential Duties & Responsibilities: · Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette. · Screens incoming calls and correspondence; exercises judgment and responds accordingly. · Records and delivers messages or transfers calls to voice mail when appropriate. · Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor. · Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary. · Maintains financial records; processes accounts payable, purchasing and travel documents. · Maintains calendar and appointments for the Regional Manager and for office. · Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested. · Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling. · Prepares and issues receipts for payments. · Establishes and maintains an effective filing and retrieval system. · Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair. · Photocopies, collates, distributes, and files documents. · Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes. · Maintains inventory of office supplies. · Maintains a log for vendor expense. · Receives, sorts, logs, and routes mail. · Attends meetings and takes minutes as requested. · Performs errands for the Regional Manager as needed. · Performs other duties as required. Requirements Minimum Qualifications: · Associate’s Degree plus one year administrative or secretarial experience; or equivalent combination of education and experience. · Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment. · Must be insurable under the Tribe’s Driving Policy. · Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation. · Preference will be given to Qualified Native American Indians. Knowledge, Abilities, Skills, and Certifications: · Knowledge of modern office practices, procedures, and equipment. · Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic. · Knowledge of records management and basic accounting procedures. · Ability to communicate effectively in the English language both verbally and in writing. · Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels. · Ability to represent the organization in a professional manner, building respect and confidence. · Ability to maintain confidentiality. · Ability to handle multiple tasks and meet deadlines. · Ability to carry out instructions furnished in verbal or written format. · Ability to work independently with minimal supervision. · Ability to demonstrate excellence in everything, and continually seek improvement in results. · Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint). Physical Demands: While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Environment: Work is generally performed in an office setting with a moderate noise level. The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following: Negative alcohol and drug screen Meet requirements of Public Law 101-630 Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days Must be insurable under the Washoe Tribe’s driving policy

Responsibilities

The Administrative Assistant II performs various administrative tasks, including managing incoming communications, screening calls, welcoming visitors, and arranging travel for personnel. Key duties also involve maintaining financial records, processing documents, managing calendars, and preparing various official correspondence and reports.