Administrative Assistant II -Records Conversion - Classification and Inmate at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Filing Systems, Customer Service, Communication, Record Maintenance, Technical Reports, Computer Operations, Statistical Data Compilation, Rules Interpretation, Call Routing, Visitor Greeting, Office Practices, Clerical Skills, Organizational Skills, Typing

Industry

Government Administration

Description

JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; performs data entry, retrieval, and data searches; and prepares and assembles information and data for administrative review and action. B. Organizes, reviews, updates, and maintains files and records; and assists in compiling statistical data. C. Responds to inquiries regarding rules, regulations, policies, and procedures. D. Provides assistance answering and routing calls, taking messages, and greeting visitors and directing them to the appropriate staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, administrative support, technical program support, or criminal justice experience preferred. 3. Computer operations experience preferred. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 7. Skill to prepare and maintain accurate records, files, and reports. 8. Skill to review technical data and prepare technical reports. 9. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Administrative Assistant II provides routine administrative support, including preparing and editing documents, maintaining filing systems, and responding to inquiries. The role involves data entry, organizing records, and assisting with communication within the division.