Administrative Assistant II - Volunteer Services - Chaplaincy and Volunteer at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Word Processing, Filing Systems, Report Preparation, Customer Service, Technical Assistance, Communication, Problem-Solving, Microsoft Office Suite, Record Keeping, Training, Research, Editing, Organizational Skills, Data Entry, Receptionist Duties

Industry

Government Administration

Description

JOB SUMMARY Performs routine administrative support work. Work involves providing administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares and disseminates information; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and performs complex word processing. B. Assists in the development of administrative and technical assistance policies and procedures; responds to inquiries regarding rules, regulations, policies, and procedures; and assists in planning meetings and conferences. C. Assists in compiling information for administrative summaries, reports, and recommendations for review; assists in researching, writing, designing, and editing volunteer services publications; maintains filing and record keeping systems; and performs receptionist and telephone switchboard duties. D. Assists in providing training and technical assistance to others. E. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS Education, Experience, and Training Graduation from an accredited senior high school or equivalent or GED. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. Computer operations experience preferred. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Must have a valid Class C driver license. Must maintain valid license for continued employment in position. * Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html Knowledge and Skills Knowledge of office practices and procedures. Knowledge of business terminology, spelling, punctuation, and grammar. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. Skill to communicate ideas and instructions clearly and concisely. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Skill to interpret and apply rules, regulations, policies, and procedures. Skill in problem-solving techniques. Skill in the use of computers and related equipment in a stand-alone or local area network environment. Skill to prepare and maintain accurate records, files, reports, and correspondence. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. Skill to type 45 words per minute (with no more than 10 errors) preferred ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile

Responsibilities

The Administrative Assistant II provides routine administrative support, including preparing and disseminating information, maintaining filing systems, and assisting with reports and documents. The role also involves responding to inquiries and assisting in planning meetings and conferences.