Administrative Assistant III - Administrative Support - Facilities Division at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Filing Systems, Report Preparation, Data Compilation, Record Keeping, Policy Interpretation, Problem Solving, Computer Operations, Microsoft Office Suite, Word Processing, Spreadsheet, Database, Presentation Software, Typing, Communication, Coordination

Industry

Government Administration

Description

I. JOB SUMMARY Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of an agency program; assists in the development of administrative and technical assistance policies and procedures; and assists in reviewing and seeking solutions to problems. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; prepares and disseminates information concerning agency programs and procedures; and compiles and enters data, makes calculations, and prepares reports. C. Researches, composes, designs, and edits agency publications, forms, manuals, and reports; assists in the preparation of presentations; and maintains filing, record keeping, and records management systems to include automated information systems. D. Provides liaison with agency staff, other agencies and organizations, and the public; coordinates work with other departments of the agency; and responds to inquiries regarding rules, regulations, policies, and procedures. E. Coordinates and attends meetings, takes notes, and prepares and distributes related information; schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and reservations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to review technical data and prepare technical reports. 11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 12. Skill in the electronic transmission of communications. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

This role involves performing complex administrative support, including disseminating information, maintaining filing systems, and preparing and editing various reports and documents. Essential functions also include participating in program planning, developing administrative policies, and serving as a liaison with staff, other agencies, and the public.