We are hiring an experienced Administrative Assistant at our Chehalis location. If you are dedicated, ambitious and are a skilled problem solver, Callisons is an excellent place to grow your career.

WHO WE ARE:

Since 1903, Callisons has created authentic flavors. Known as the leader in mint, Callisons develops a diverse portfolio of true flavors with a passion for the Oral Care, Confection, and Beverage industries.

SUMMARY/OBJECTIVE:

The Administrative Assistant III position requires a highly collaborative and detail-oriented individual who can adapt to a dynamic work environment. Must be resourceful, an independent thinker, and self-sufficient as well as self-motivated.

TRAVEL REQUIREMENTS

• Occasional travel between facilities
• Must be 18 or older with a valid WA driver’s license.

REQUIRED EDUCATION

• Equivalent of the completion of the twelfth grade.
• Additional specialized or college level course work in business administration, or a related field is desirable.

REQUIRED EXPERIENCE/SKILLS

• Minimum of 3 years of clerical, secretarial, and office administrative support experience including two years of experience at a level comparable to an Administrative Assistant II.
• Proficient at using MS Office.

PREFERRED EDUCATION

• Associate’s degree in business or a related field.

ADDITIONAL ELIGIBILITY REQUIREMENTS

• U.S. Passport
• Valid Driver’s License (Satisfactory Motor Vehicle Report)
  Salary: Starting at 55k, DOE
  7am - 3:30pm, Mon-Fr

ESSENTIAL FUNCTIONS:

• Conduct special analytical projects to assist professionals within the department.
• Distribute all incoming mail and courier packages.
• Weekly and Monthly data entry using MS Excel.
• Prepare and process purchase order requests for Operations.
• Maintain supply room inventories.
• Manage departmental consumable/replacement parts purchasing within company policies and standards.
• Liaise with vendors and shipping companies.
• Prepare documents and schedule outgoing non-hazmat courier shipments.
• Maintain and update forms, notices, checklists, labels, “Re-Order” sheets, placard stock, filling field orders for production and shipping.
• Assist in maintaining documents related to Manufacturing using M-files electronic document management system.
• Process Lab Material requests and QC Expiry requests.
• Ability to work independently, prioritize effectively, plan, problem-solve, and meet goals.
• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

OTHER DUTIES

• Provide on-the-job training and oversee daily tasks for Administrative I / Administrative II.
• Maintain Reception area and office equipment (copier, printer fax).
• Ensure IT equipment and all needed supplies are prepared for meetings according to an agreed standard.
• Fields direct calls, voicemails, emails, and direct requests from department managers and employees, as well as employees in other departments. Grant building and facility access to visitors.
• Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities.
• Drive Company vehicle to run errands.