Administrative Assistant III - Concur, eBuy, EasyInvoice, and Workday. at VTekis Consulting LLP

Waltham, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Arrangements, Expense Reports, Concur, eBuy, EasyInvoice, Workday, Microsoft Office Suite, Zoom, Teams, Communication, Confidentiality, Interpersonal Skills, Stakeholder Management, SharePoint, Team Collaboration

Industry

Staffing and Recruiting

Description

Company Description VTekis Consulting LLC provides complete solutions for Staff Agumentation, Recruitment Process Outsourcing, Contract Hiring, Direct Hire and Outsourced Solutions. Our goal is to deliver quality professional services to our clients not just to find someone to do a job, we match the right professional for your staffing needs and earning confidence through the proper assignment of people. This alignment of people and companies allows us to create opportunity. Most importantly, We don’t consider the process complete until we find the perfect fit. Job Description Qualifications/Skills: A minimum of five years of administrative experience in an office/lab organization. Bachelor’s degree required. • Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment. • Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday. • Knowledge of teleconference tools including Zoom, Teams, or other related software. Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications. • Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality. • Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts. Responsibilities: • Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations. • Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations. • Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders. • Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required, arrange or assist with speaker travel and on-site meeting room and catering. • Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders. • Manage distribution lists for the GMU CMC and for various meetings. • Coordinate travel arrangements and act as liaison with the travel department for other team members as needed. • Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads. • Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval. • Manage GMU CMC meetings • Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding. • Conduct ad hoc initiatives for the GMU CMC Group. • Ensure confidentiality of information at all times, and compliance with local and Client’s rules for all business transactions. • Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner. • Foster respectful relationships with other admins, work together collaboratively and share best practices. Regards, Mohammed ilyas, PH - 229-264-4024 or Text - 229-469-1455 or you can share the updated resume at Mohammed@vtekis. com Additional Information All your information will be kept confidential according to EEO guidelines.

Responsibilities

The primary responsibilities involve fully supporting the Global Head of GMU CMC and Synthetics CMC Development by proactively managing complex calendars, communications, travel, and expense reports. This role also includes planning and facilitating meetings, managing administrative aspects for seminar speakers, and assisting with SharePoint/Teams management.