Administrative Assistant III - Contracts and Procurement Director's Office at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Record keeping, Data entry, Report preparation, Microsoft Office Suite, Word processing, Spreadsheet management, Database management, Presentation software, Communication, Scheduling, Travel arrangements, Technical writing, Office practices, Typing, Information dissemination

Industry

Government Administration

Description

JOB SUMMARY Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of an agency program; coordinates work with agency departments; and assists in the development of administrative and technical assistance policies and procedures. B. Prepares and disseminates information concerning agency programs and procedures; prepares and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex typing and word processing. C. Maintains filing, automated and manual record keeping, and records management systems; compiles and enters data, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations for administrative and executive meetings. D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts; attends meetings, takes notes, and prepares and distributes minutes and related information; and provides liaison with staff, local, state, and federal agencies, and private organizations. E. Processes incoming and outgoing telephone calls; schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and reservations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 7. Skill to prepare and maintain accurate records, files, and reports. 8. Skill to review technical data and prepare technical reports. 9. Skill in the electronic transmission of communications. 10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves performing complex administrative support, including maintaining filing systems, preparing reports, and disseminating information regarding agency programs. The assistant will also coordinate meetings, manage travel arrangements, and provide liaison services between departments and external agencies.