Administrative Assistant III - Fleet Operations - Manufacturing, Agribusine at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Practices, Communication, Coordination, Problem-Solving, Record Keeping, Technical Report Preparation, Data Entry, Customer Service, Administrative Support, Filing Systems, Regulations Interpretation, Training, Supervision, Computer Operations, Policies and Procedures, Technical Assistance

Industry

Government Administration

Description

JOB SUMMARY Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; preparing and editing reports and documents; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs technical program support work for fleet operations; prepares, edits, and distributes correspondence, reports, forms, and documents; compiles and enters data, makes calculations, and prepares reports; and prepares and disseminates information regarding fleet operations. B. Coordinates work with organizational units of the agency; responds to inquiries regarding rules, regulations, policies, and procedures; and maintains filing, record keeping and records management systems to include automated information systems. C. Assists in the development of administrative and technical assistance policies and procedures; assists in reviewing and seeking solutions to problems; and participates in the planning and execution of fleet operations program activities. D. Trains and supervises inmates in performing office procedures. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill in the electronic transmission of communications. 10. Skill to review technical data and prepare technical reports. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Administrative Assistant III provides complex administrative support for fleet operations, including preparing and editing documents, maintaining filing systems, and responding to inquiries. The role also involves training and supervising inmates in office procedures.