Administrative Assistant III at Hulcher Services Inc

Denton, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

22.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Suite, Excel, Data Entry, Reporting, Data Analysis, Calendar Management, Document Formatting, Task Tracking, Communication, Organizational Skills, Attention To Detail, Workflow Monitoring, File Version Control, Problem Solving, Time Management, Cross-functional Collaboration

Industry

Transportation/Trucking/Railroad

Description

Description General Summary: Serve as a shared administrative resource supporting two departments, balancing competing priorities while maintaining accuracy and efficiency. Ideal candidate will provide high-level administrative support requiring exceptional attention to detail and strong organizational skills. Duties and Responsibilities: Accurately enter, update, and maintain data across multiple internal systems, ensuring real-time status visibility and data integrity. Monitor workflows and proactively track deadlines to ensure time-sensitive deliverables are completed accurately and on schedule. Generate, analyze, and distribute reports using internal databases and reporting tools. Cross-reference data between systems to identify discrepancies and resolve inconsistencies. Prioritize and seamlessly transition between multiple tasks without loss of accuracy or momentum. Support departmental coordination by tracking action items, following up on open items, and ensuring closure. Maintain organized digital records and documentation to support audit readiness and operational transparency. Collaborate with cross-functional teams to obtain necessary information and ensure timely updates. Prepares complex correspondence, reports, forms, and documents. Support our internal customers with a spirit of excellence by asking questions for clarity, helping to direct them when they are unsure of processes, and assisting them in obtaining information in unfamiliar circumstances. Requirements Advanced proficiency in Microsoft Office Suite: Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, basic formulas, sorting/filtering large datasets) Word (document formatting, templates, tracked changes) Outlook (calendar management, shared inboxes, scheduling across teams) Comfort learning new proprietary systems quickly. Strong data entry skills with emphasis on accuracy and speed. Experience pulling and generating standard and ad hoc reports. Familiarity with shared drives, document management systems, and file version control. Communicating effectively, written/verbal, to various internal and external audiences. Comfortable working under strict deadlines with measurable deliverables. Effective organizational and task-tracking methods. Experience managing competing priorities from multiple stakeholders. Ability to identify inefficiencies and recommend improvements. Ideal Candidate Traits: Thrives in structured, process-driven environments. Comfortable shifting priorities throughout the day while maintaining composure and precision. Naturally inquisitive — asks clarifying questions to ensure accuracy. Takes ownership of deliverables and follows through to completion. Discreet and trustworthy with sensitive or confidential information. Educational / Experience Requirements: High School Diploma or equivalent. 3 or more years general office experience. **Preference given to those with job costing familiarity, RFP process knowledge, and billing or pay application history.

Responsibilities

The Administrative Assistant will provide high-level support to two departments by managing data integrity, tracking workflows, and generating reports. They are responsible for coordinating departmental tasks, maintaining digital records, and ensuring all deliverables are met with accuracy and efficiency.