Administrative Assistant III at King Abdullah bin Abdulaziz University Hospital

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

23 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Word Processing, Filing Systems, Office Equipment Operation, Communication, Scheduling, Calendar Management, Correspondence Formulation, Transcription, Report Composition, Meeting Agenda Development, Minute Taking, Follow-up Tracking, Supply Maintenance, Logistical Arrangements, Confidentiality

Industry

Hospitals and Health Care

Description

Job Purpose: Provide comprehensive secretarial and administrative support, ensuring all administrative operations are carried out in accordance with hospital/departmental policies and procedures. Key Accountabilities & Responsibilities: Use computers for various applications, such as database management or word processing. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations Maintain scheduling and event calendars, and coordinate conferences, meetings, or special events. Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence, committee formation orders and assure distribution as required. Compose, type, and distribute meeting notes, or reports, such as presentations or expense, statistical, or monthly reports Develop meeting agenda and prepare meeting information packages, record and transcribe minutes, compose memorandum for all related actions, and track follow-up issues to completion. Ensure quantities of office supplies are maintained. Ensure that logistical arrangements are made for meetings, site visits, etc. Maintain confidentiality at all times. Respects patients and their families to promote a patient-centered care culture. Participates in and supports quality improvement and patient safety activities as an individual or as part of a multidisciplinary team. Performs other job related duties, as assigned. Job Qualifications and Experience: -1 year Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 4 years of experience. -2 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 2 years of experience. --3 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. No Experience Required -GPA +4 -IELTS / STEP Result is required.

Responsibilities

The primary role involves providing comprehensive secretarial and administrative support, ensuring all operations adhere to hospital and departmental policies. Key duties include managing computer applications, maintaining filing systems, operating office equipment, handling inquiries, managing schedules, and composing various forms of correspondence and reports.