Administrative Assistant III - Sales Operations & Programs at Wellmark Inc

Des Moines, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Meeting Coordination, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Written Communication, Verbal Communication, Project Support, Time Management, Prioritization, Critical Thinking, Attention To Detail, Independent Judgement, Confidentiality

Industry

Insurance

Description

Job Description Are you an organized and proactive professional who thrives in a fast-paced and high energy environment? Do others turn to you for your attention to detail, critical thinking skills, and ability to keep the team running smoothly? If so, we have an exciting opportunity for you! Join our innovative and dynamic organization as an Administrative Assistant to the Sales Operations Vice President and leadership team. In this critical role, you will serve as a trusted partner to the team, providing proactive and strategic support to ensure their success in driving initiatives. In this role, you will be a key point of contact for multiple leaders and for these critical functions; managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently. Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, agendas/minutes as well as meeting logistics, and multi-tasking assignments and deadlines. Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally. Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism. Take actions with limited direct supervision, utilizing independent judgement. Our Ideal Candidate: Is an organizer of information, structured, and detailed, yet flexible and shift quickly when plans change. Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’re skilled at thinking ahead and taking appropriate action. They’re also skilled at managing complex calendars due to their keen problem-solving skills and resiliency. (Piecing together schedules is a puzzle that energizes them!) They’re motivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment. Qualifications Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience. 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment. Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel. Strong and effective written and verbal communications skills. Effective project support, multi-tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. Flexible and adaptable to change. Strong attention to detail with demonstrated accuracy. Ability to operate independently and make decisions by following procedures that may include ambiguity. High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others. Additional Information An Equal Opportunity Employer The policy of Wellmark Blue Cross Blue Shield is to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law. Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact us at [email protected] Please inform us if you meet the definition of a "Covered DoD official". At this time, Wellmark is not considering applicants for this position that require any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please refer to the following resources:Nonimmigrant Workers and Green Card for Employment-Based Immigrants Wellmark supports and expects the responsible use of AI for our workforce! We welcome the responsible use of these tools by job seekers as well and are interested in learning from you; you will have an opportunity in the application process to share which tools you used and how you applied them. Department: Administrative Support Work Environment: Hybrid Pay Grade: 17

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Responsibilities

Provide strategic administrative support to the Sales Operations Vice President and leadership team, including managing complex calendars and inboxes. Coordinate communication between stakeholders and handle meeting logistics, agendas, and minutes to ensure operational efficiency.