Requisition No: 860340
Agency: State Courts System
Working Title: ADMINISTRATIVE ASSISTANT III - 22010264
Pay Plan: State Courts System
Position Number: 22010264
Salary: $48,442.20
Posting Closing Date: 09/18/2025
Total Compensation Estimator Tool

QUALIFICATIONS

• Graduation from a four year college or university with major course work in public or business administration, or related field.
• Three (3) years of experience in administrative work.

KNOWLEDGE, SKILLS AND ABILITIES (KSAS):

• Knowledge of the Calendaring Workbench, SPIRIT, Traffic Information System (TIS) and Criminal Justice Information System (CJIS).
• Knowledge of Microsoft Excel and Microsoft Word.
• Knowledge of modern principles and practices of public and judicial administration.
• Knowledge of and ability to use correct English grammar, spelling, and punctuation.
• Knowledge of research techniques and the sources and availability of current information in the area of assignment.
• Knowledge of and ability to perform basic mathematical operations and simple statistics.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to establish and maintain working relationships with judicial and non-judicial State Courts System personnel, state staff, local government, and the public.
• Ability to make simple, routine decisions in accordance with established policies and procedures.
• Ability to operate word processing and spreadsheet applications, data entry equipment, personal computer, and other standard office equipment accurately and rapidly.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to manage multiple assignments including long and short range projects.
• Ability to use independent judgment and discretion concerning confidential information.

Calendar Workbench Duties

• Manages 15 County Court Judges caseloads and schedules; and assists the Traffic Hearing Officer Liaison in managing 32 Traffic Hearing Officers caseloads on a weekly basis which includes Criminal Traffic, Misdemeanor and Civil Traffic Infractions, by analyzing weekly backlog reports.
• Schedules cases for the County Court Criminal Division utilizing an automated calendaring system (Calendaring Workbench) for 8 Central divisions and 5 District Courts and processes an average of 20,000 to 25,000 traffic and misdemeanor cases weekly.
• Enters necessary information in the Calendar Workbench system reflecting Judges’ vacations, leave requests and change of calendars specifically requested by the Judges or Administrative Judge.
• Enters adjustments in TIS (Traffic Information System) and CJIS (Criminal Justice Information System) regarding Sounding Calendars and partioning of sessions by attorney type.
• Reviews and determines accuracy of setting of cases by the Calendar Workbench system. Makes changes as needed and generates and provides a report of cases set to the Clerk of Courts for preparation purposes.
• Prepares weekly Judges’ schedule for printing, copying, e-mailing and distributing to all pertinent court personnel, Judges and outside agencies.
• Prepares daily Judge’s schedule indicating amount of cases scheduled for that week per division, and distributes to Judges, Judicial Assistant’s and other court personnel.
• Prepares weekly misdemeanor schedules for distribution to the Clerk of Courts supervisors at the Richard E. Gerstein Justice Building and District courthouses to be used for In-Court setting of Misdemeanor cases.

Administrative Duties

• Obtains calendar coverage for Judges and assists in obtaining coverage for Civil Traffic Hearing Officers for emergency situations, illnesses and when leave is requested.
• Resolves discrepancies concerning scheduling of police officers for court.
• Responsible for contacting and informing computer system personnel when new Judges are assigned to the division as well as other internal or external agencies.
• Prepares and distributes monthly pending statistics and set cases for all County Court Judges.
• Meets with individual Judges to discuss their caseloads and offer suggestions on reducing backlogs and improve case management based on their pending statistics.
• Meets with the Administrative Judge to determine best course of action in handling backlogs in the division.
• Works in conjunction with Traffic Hearing Officer Liaison on weekly scheduling of criminal and Traffic Infraction cases to determine courtroom availability and setting needs.
• Conducts research and works on special projects when requested by Chief Judge, Administrative Judge or Division Director.
• Attends and participates in division related meetings and or projects.
• Performs related work as required.