Administrative Assistant III at Town of La Plata

La Plata, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

27.49

Posted On

17 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Duties, Customer Service, Collaboration, Report Creation, Project Management, Scheduling, Inventory Management, Database Management, GIS Mapping, Communication, Problem Solving, Technical Support, Training Coordination, Work Order Management, Inspection Scheduling, Metering Equipment Management

Industry

Government Administration

Description

Description Position Overview Independently performs skilled duties to complete assignments in accordance with specific procedures, policies, and practices under the periodic work direction of a supervisor. Assignments are broad in scope and require independent judgment and initiative to resolve administrative issues and make decisions. Incumbents provide highly responsible administrative support to the Director of Public Works and assist with coordinating the activities and operations of the Public Works Department. Starting Salary Range: $23.90 – $27.49/hour, based on experience Status: Full-time, Non-Exempt Benefits: Details can be found on the Town website at https://townoflaplata.org/35/Employment ________________________________________ Essential Functions The following duties are considered essential and are fundamental to the successful performance of this position: • Performs a variety of administrative duties, including checking and responding to email and mail; responds to issues and inquiries from contractors, staff, and citizens. • Answers and screens telephone calls and visitors using sound judgment in making referrals to appropriate sources of information; directs complex, technical questions or unusual requests to appropriate staff members. • Creates and submits Operations Department weekly and monthly reports to management and Council. • Monitors work and project flow schedules for assigned personnel. Assists in reassigning staff as needed to accomplish specialized projects or handle emergencies. • Manages PW inspection schedule. • Coordinates staff training. • Communicates details regarding purchases that require insurance to the appropriate Department. • Creates, updates, and maintains fleet maintenance and inventory data using asset management software. • Manages utility work orders within asset management software. Assigns appropriate staff for work order completion and verifies work order detail accuracy. • Responsible for issuing water meter yokes and other metering equipment, monitoring inventory, and maintaining new metering account database records. • Coordinates with Finance to ensure extraction meter permit requirements are met. Maintains meter read records and reports billing details to Finance. • Responsible for verifying plumbing inspection records and scheduling of new build meter installations. • Responsible for ensuring accurate account water metering data within the Advanced Metering Infrastructure (AMI) platform and identifying and reporting system failures to technical support and/or management staff. Other Duties and Responsibilities The following duties are considered secondary to the position’s core functions but are necessary to support departmental and Town-wide objectives: • Assumes responsibility for office and other supply ordering and inventory control for the Public Works Department. • Manages efforts to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. • Manages all diesel fuel for Town vehicles and equipment, including bulk fuel ordering, Fuelmaster system entry, and equipment ID assignment. • Manages tags and titles for new vehicles and equipment. • Submits staff CDL renewals to MVA. • Obtains emergency tickets (Miss Utility) for locates, and acts as backup for coordinating locate activities in the absence of assigned PW staff. • Utilizes GIS map to identify streetlight asset IDs, upon request, and communicates outage details to SMECO. • Manages Special Pick-up schedules and routes. Reports monthly billing details to Finance. Requirements Education & Experience • High school diploma or equivalent • Work experience in a local government • Demonstrated experience in customer service and collaboration • Two (2) years of administrative experience The preferred candidate will have: • Associate degree in a related field • Minimum of one year of experience using Microsoft Office and database management • Experience with GIS maps

Responsibilities

The Administrative Assistant III provides highly responsible administrative support to the Director of Public Works and coordinates activities within the Public Works Department. Key duties include managing schedules, responding to inquiries, and maintaining records related to public works operations.