Administrative Assistant III - Warehousing and Supply - Snyder Distribution at Texas Department of Criminal Justice

Snyder, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

0.0

Posted On

03 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Report preparation, Inventory management, Microsoft Office Suite, Bookkeeping, Accounting principles, Purchasing procedures, Record maintenance, Communication, Arithmetic computations, Technical documentation, 10-key calculator, Policy interpretation, Filing systems, Reconciliation

Industry

Government Administration

Description

JOB SUMMARY Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, vouchers, journals, ledgers, requisitions, records, and other forms for accuracy and completeness. B. Reviews and edits information on agency records; recommends modification of forms and records; reviews data entry, retrieval, and data searches; and verifies calculations. C. Answers inquiries regarding policies and procedures; responds to requests for information; and communicates with vendors and staff on the purchasing process. D. Maintains and coordinates the maintenance of files, materials, and supplies to include the perpetual inventory; and assists in conducting physical inventory. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of automated bookkeeping and accounting theories and practices. 3. Knowledge of state purchasing practices and procedures preferred. 4. Knowledge of commodity specifications preferred. 5. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 6. Skill to communicate ideas and instructions clearly and concisely. 7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 8. Skill to interpret and apply rules, regulations, policies, and procedures. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to review technical data and prepare technical reports. 11. Skill to make arithmetic computations. 12. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 13. Skill to operate a 10-key calculator by touch preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves performing complex administrative support tasks, including preparing reports, reconciling financial documents, and maintaining accurate inventory records. The assistant will also communicate with vendors and staff regarding purchasing processes and agency policies.