Role: Do you love sports? Do you dream of working with sports heroes? Ever wished you worked for a company that let you do something you’re great in a field you love? A.J. Sports World is a Toronto based sports memorabilia and marketing company looking for someone to support our president and office team as an administrative assistant.

Position Overview: We’re seeking a detail-oriented, proactive Administrative Assistant to support our president and day-to-day business operations. You’ll be a key member of our office team, ensuring daily tasks are completed and signing events run like a well-oiled machine.

• Assist president with daily tasks and ongoing projects in a variety of business and personal matters.
• Manage task list, deadlines, and reminders between the president and team.
• Assist with communication and follow up for the president with agents, suppliers, customers and staff.
• Review daily automation data in QuickBooks software and assist with paperwork, emails and entries to support bookkeeping role.
• Organize government filing, bank deposits, vendor payments and other similar administrative roles.
• Maintain and organize digital files, physical paperwork and emails.
• Coordinate vendor communication, purchase orders, paperwork and follow-up.
• Office HR support including posting jobs, paperwork for new hires, orientation and onboarding, payroll, staff vacations, scheduling and assigning employees, etc.
• Maintain and order office supplies, equipment procurement, insurance updates, car registration, internet, phone, etc.
• Assist with event management and contracts for athlete autograph signings.
• Other similar duties as assigned in accordance with company needs.

QUALIFICATIONS:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office, Teams and cloud based filing.
• Passion for sports and collectibles is a big plus.
• Essential experience with basic bookkeeping software.
• Ability to thrive in a fast-paced, team-oriented environment.
• Driver’s License.
  Job Type: Full-time
  Pay: $45,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount

Education:

• Bachelor’s Degree (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Location:

• Toronto, ON M6B 1G1 (preferred)

Work Location: In perso

• Assist president with daily tasks and ongoing projects in a variety of business and personal matters.
• Manage task list, deadlines, and reminders between the president and team.
• Assist with communication and follow up for the president with agents, suppliers, customers and staff.
• Review daily automation data in QuickBooks software and assist with paperwork, emails and entries to support bookkeeping role.
• Organize government filing, bank deposits, vendor payments and other similar administrative roles.
• Maintain and organize digital files, physical paperwork and emails.
• Coordinate vendor communication, purchase orders, paperwork and follow-up.
• Office HR support including posting jobs, paperwork for new hires, orientation and onboarding, payroll, staff vacations, scheduling and assigning employees, etc.
• Maintain and order office supplies, equipment procurement, insurance updates, car registration, internet, phone, etc.
• Assist with event management and contracts for athlete autograph signings.
• Other similar duties as assigned in accordance with company needs