Full job description

Overview

Join our dynamic team as an Administrative Assistant and become a vital part of our organization’s success! In this energetic role, you will provide essential administrative support to ensure smooth daily operations. Your proactive approach, exceptional organizational skills, and friendly customer service will help create an efficient, welcoming environment for both staff and visitors. This paid position offers an exciting opportunity to develop your office skills while contributing to a professional and supportive workplace.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain organized records.
• Handle clerical responsibilities such as filing, proofreading documents, and maintaining office supplies inventory.
• Support bookkeeping activities by recording financial transactions and assisting with basic bookkeeping using QuickBooks.
• Assist with medical or dental office procedures if applicable, including patient check-in and appointment scheduling.
• Maintain organized files and ensure all documentation complies with company standards.
• Provide support for administrative projects, including preparing reports, correspondence, and supporting team members as needed.

Experience

• Proven office experience demonstrating strong organizational and multitasking skills.
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication.
• Experience with data entry, filing systems, and clerical tasks in a fast-paced environment.
• Customer service experience with excellent phone etiquette and professionalism on multi-line phone systems.
• Knowledge of QuickBooks or bookkeeping software is highly desirable.
• Prior experience in medical or dental offices is a plus, especially familiarity with front desk operations or dental receptionist duties.
• Strong computer skills including typing accuracy, proofreading ability, and attention to detail.