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Administrative Assistant at Infini Capital Management Limited
Abu Dhabi, Abu Dhabi, United Arab Emirates -
Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

0.0

Posted On

16 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Office Administration, Facilities Management, Vendor Management, HR Support, Organizational Skills, Multitasking, Attention to Detail, Discretion, MS Office, Communication Skills, Negotiation, Problem Solving, Time Management, Safety Compliance, Event Organization, Visa Procedures

Industry

Financial Services

Description
Office Administration Oversee daily office operations, including mail distribution, supplies inventory, and stationery procurement. Coordinate internal and external meetings and manage boardroom bookings. Maintain office policies, records, and confidential documentation. Provide administrative support to managers (e.g. travel bookings, expenses reports etc). Facilities & Maintenance Management Supervise office upkeep, cleanliness, and safety compliance (fire drills, emergency protocols). Coordinate repairs, maintenance schedules, and service contracts for equipment (AC, IT, furniture). Liaise with building management for access and security matters. Vendor Management Identify, onboard, and manage relationships with local suppliers (cleaning, catering, stationery, IT support). Negotiate contracts, review invoices, and ensure timely payments. Monitor vendor performance and resolve service issues promptly. HR Admin Support Support HR to assist employees with visa applications, renewals, and cancellations (employment, family, visit visas). Track visa status, medical tests, Emirates ID, and labor contracts. Liaise with the authorities if required. Organize company events, staff onboarding, and office relocations when required. Bachelor’s degree in Business Administration, Management, or related field (preferred). Minimum 3 years in office administration/facilities management in the UAE; experience in Abu Dhabi is a plus. Fluent in Arabic (native or bilingual proficiency) and English (both written and spoken). Basic knowledge of UAE labor/immigration laws and visa procedures. Excellent organizational and multitasking abilities. Proficient in MS Office (Word, Excel, PowerPoint). High attention to detail and discretion with sensitive information. Ability to work independently and under pressure. Private Health Insurance Performance Bonus Training & Development Paid Time Off
Responsibilities
Oversee daily office operations and provide administrative support to managers. Supervise office upkeep and coordinate repairs and vendor management.