Administrative Assistant at inKind

, , -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

75000.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Scheduling, Travel coordination, Operational support, Communication, Documentation, Project coordination, Google Workspace, Microsoft Office, Attention to detail, Problem solving, Time management, Logistics, Event planning, Proofreading

Industry

Hospitality

Description

Job Title: Administrative Assistant Reports to: EA to CEO At inKind, we’re building the financial infrastructure that connects restaurants, diners, and capital in entirely new ways. As we continue to scale, strong operational execution is critical—and that starts with exceptional coordination and organization. We’re looking for a highly organized, proactive Administrative Assistant to serve as a key operational partner across the team. This role goes beyond traditional administrative support—you’ll act as a central point of coordination, helping leaders stay focused, aligned, and operating efficiently in a fast-paced environment. A significant portion of inKind operates within a pod-based structure, and this role will work across teams to ensure seamless communication, scheduling, and execution. The ideal candidate is detail-oriented, resourceful, and anticipates needs before they arise. What You’ll Do Calendar & Scheduling Management Manage complex calendars across multiple stakeholders, prioritizing effectively in a fast-moving environment Coordinate meetings across time zones, ensuring alignment across pods and teams Proactively identify scheduling conflicts and optimize leaders’ time Travel & Logistics Coordinate travel arrangements including flights, accommodations, and ground transportation Manage itineraries and ensure smooth execution of travel plans Troubleshoot issues in real time and adjust plans as needed Operational Coordination Act as a central coordination point across teams, helping ensure priorities move forward Support cross-functional communication between engineering, product, business, and leadership Help maintain organization and clarity across ongoing initiatives Events & Team Support Plan and coordinate team events, off-sites, and team dinners Manage logistics end-to-end, from planning through execution Support internal meetings and ensure they run smoothly Documentation & Communication Draft, edit, and proofread correspondence, documents, and presentations Organize and maintain digital filing systems and documentation Ensure important information is easily accessible and well-structured Proactive Support & Execution Anticipate needs and take initiative on administrative and operational tasks Identify opportunities to improve processes and increase efficiency Support ad hoc projects as the business evolves Who Thrives Here Highly Organized Operators You bring structure to fast-moving environments and don’t let details slip. Proactive Problem Solvers You anticipate needs, remove friction, and solve problems before they escalate. Strong Communicators You work effectively across teams and keep stakeholders aligned. Adaptable & Resourceful You’re comfortable navigating ambiguity and shifting priorities. Team-Oriented You enjoy supporting others and helping the organization operate at a high level. Minimum Qualifications 2+ years of experience in an administrative, executive support, or operations role Exceptional organizational skills and attention to detail Strong written and verbal communication skills Proficiency with Google Workspace, Microsoft Office, and scheduling tools Ability to handle confidential information with discretion Ability to manage multiple priorities in a fast-paced environment Preferred Qualifications Experience in a startup, hospitality, or technology environment Experience supporting multiple stakeholders or teams Comfort working in cross-functional or pod-based environments Some of Our Benefits Generous PTO and company holiday policy + company paid Short Term Disability 100% employer covered health and dental insurance for employees (with optional upgrades and dependent coverage at employee cost); vision plan available Child care benefits and generous parental leave Dog-friendly workspace in a secure building with downtown Austin views Daily lunches and snacks for in-office team members Salary $70,000 – $75,000, DOE Who we are: inKind connects passionate diners with exceptional restaurants across the country. inKind partners with thousands of restaurants and has millions of users who want to discover great places, dine confidently, and earn meaningful rewards. Through the inKind app, guests earn 20% back every time they dine, turning everyday meals into something more rewarding. From celebrated restaurant groups like José Andres and Michael Mina to beloved neighborhood favorites, inKind helps diners explore the best restaurants in town while supporting the restaurants and chefs who shape how their cities eat. Rooted in hospitality and built on a win-win philosophy, inKind exists to help great restaurants thrive while inspiring guests to dine out more often. Every meal creates value on both sides of the table, empowering diners to savor more while strengthening the restaurant community. inKind is an Equal Opportunity Employer. We believe that diversity is vital to inKind's ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability status, veteran status, or any other protected category have no bearing on our hiring decisions. By submitting this application, you acknowledge that inKind Cards, Inc. may share the information you provide with trusted third-party service providers, including fraud detection and application processing partners, to evaluate your application and ensure the integrity of our hiring process. Your information will be handled in accordance with our Privacy Policy. For California residents and others with applicable rights, please review our privacy notice for information about your rights regarding your personal data.

Responsibilities

The Administrative Assistant will manage complex calendars, coordinate travel, and facilitate cross-functional communication across various teams. They will also oversee event planning, maintain documentation, and proactively support leadership to ensure operational efficiency.