Administrative Assistant at Innergex

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

02 Oct, 26

Salary

30.0

Posted On

04 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Data Entry, Event Coordination, Document Management, Microsoft Office Suite, Written Communication, Verbal Communication, Organizational Skills, Problem Solving, Budget Tracking, Expense Reporting, Meeting Coordination

Industry

Electric Power Generation

Description

Why should you join our team? Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities. For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive. Your contribution! As an Administrative Assistant, you will play a key role in supporting the day-to-day administrative needs of our project managers and teams. You will help ensure projects run smoothly by supporting project management activities, coordinating events, and managing project documentation, communications, and reporting activities. Your day-to-day! * Support project teams with data entry into INNsite (Salesforce), INNpact (Oracle), and interfaces with procurement and purchase order systems * Assist project teams with planning and coordinating community open houses, government relations events, and other regional events * Draft and prepare correspondence and project-related documents, including letters, emails, presentations, reports, memos, and other communications * Support project teams with filing, sorting, and maintaining electronic and hardcopy project records in accordance with corporate document management standards * Coordinate printing, binding, and document packaging, both in-house and through external service providers * Coordinate meetings, attend as required, and prepare, distribute, and maintain meeting minutes * Support teams with travel arrangements, expense reporting, invoicing, and budget tracking activities * Assist with ordering, tracking, and managing promotional items and company swag inventory * Provide general administrative support to project teams as needed * Provide back-up reception and office administrative support when required Your skills, our requirements! * Diploma or certificate in Office Administration, or an equivalent combination of education and experience * Minimum of 3 years of related administrative support experience * Experience in a renewable energy, engineering, construction, or consulting environment is considered an asset * Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams * Strong organizational skills with exceptional attention to detail * Excellent written and verbal communication skills * Ability to manage multiple priorities and support several stakeholders simultaneously * Strong problem-solving skills and ability to adapt to unexpected situations * Ability to work on-site in the Vancouver office five days per week Additional considerations! * The position is based at the company's Vancouver (BC) office. * The position is based on-site five days per week. * This position is a S2 level. Our benefits! * Competitive salary and annual bonus; * Three weeks vacation to start and paid vacations during the holiday season; * 100% Innergex-funded medical insurance from day one of employment, including primary care services through dialogue (or telemedicine) for permanent positions; * Group retirement plans with employer participation; * 100% Employer-funded Wellness Account; * Electric vehicle (E-VIP) incentive program; * Career development opportunities; * Offices accessible by public transportation. Pay Transparency Statement Compensation for roles at Innergex varies based on a wide range of factors, including skill set, education, and relevant experience. We are committed to pay equity and take internal equity among current team members into account when determining any final offer. To support pay transparency, the hiring range for this position is $24.65-$30.00 per hour, exclusive of fringe benefits or potential bonuses. Your final base salary, if hired, will be determined by factors such as your skills, education, and experience, along with our commitment to internal equity. Please note that it is not typical to hire at the top of the hiring range, as doing so limits opportunities for future salary growth. Innergex also offers a comprehensive compensation and benefits package. Innergex is an equal opportunity employer that values each person’s unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool. www.innergex.com Please note that only candidates selected for an interview will be contacted.

Responsibilities

Provide comprehensive administrative support to project managers and teams, including data entry, document management, and meeting coordination. Assist with event planning for community open houses and manage travel arrangements and budget tracking.