Administrative Assistant at Insights Training Group LLC

Greenville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Services Coordination, Purchasing, Payroll, Records Control, Clerical Support, Telephone System Operation, Safety Compliance, Drafting Forms, Report Compilation, Scheduling, Filing Systems Maintenance, Microsoft Word, Excel, Outlook, Public Speaking

Industry

Education Management

Description

Description We have an exciting new job opportunity for you at the Muhlenberg Job Corps Center! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. Come join our amazing team! We offer a competitive salary and a full comprehensive benefit package to?full-time employees: Medical – 3 Tier Options - Health Savings Account – Live Health Online Dental Vision Employer Paid Life and AD&D – 1 x annual Earnings Employer Paid Short-term Disability Employer Paid Long-term Disability Voluntary Life Insurance Voluntary Accident and Critical Illness Employee Assistance Program 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay Tuition Reimbursement Bereavement Leave Sick Time Vacation Time 12 Paid Holidays "Equal Opportunity Employer, including veterans and individuals with disabilities." Job Summary: Provides administrative support and coordinates office services such as purchasing, payroll, records control, and other administrative activities. DUTIES: Provides clerical and administrative support. Promptly, accurately, professionally and courteously receives all telephone calls and visitors. Relays calls/inquiries to appropriate individuals. Ensures timely submittal of all reports and documentation. Exercises judgment and discretion in such matters as preparation of correspondence, reports, and accumulation of data. Responsible for the maintenance of filing systems, statistical records, telephone communications, clerical support, and internal/external document flow. Types reports, letters, and any other correspondence necessary for the operation of the department. Adept at using all features of the telephone system and voice mail. Complies with safety practices and performs safety inspections in areas of responsibility. Drafts forms, composes form letters, and compiles factual reports which require judgment and originality. Order necessary supplies and equipment. Coordinates activities between departments. Follows CDSS plan and procedure daily. Gathers and requests or provides factual information requiring references to a variety of sources. Signs for deliveries when necessary and notifies recipients. Screen, sort mail and deliver incoming mail and prepares FedEx packages. Schedules appointments, exercising judgment concerning priority. Maintains appropriate records, which may include scheduling and vouchering of requisitions and invoices. Compiles with all Department of labor (DOL) guidelines, Job Corp notices, and Insights Training Group, LLC policies and procedures. Adheres to required property control policies and procedures. Models, mentors, and monitors appropriate career success standards. Performs other duties as assigned within the individual’s scope and capabilities. Requirements Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Above average public speaking skills and experience in same; above average verbal and written skills; Above average problem-solving skills; computer literacy specifically Internet, Email, Microsoft Word, Excel and Outlook. Experience: Minimum of one-year administrative experience preferred. Must possess intermediate computer skills and be proficient with word processing and spreadsheets software programs. Education: High School Diploma or General Education Diploma (GED) or equivalent combination of education and experience. Certificates, Licenses, Registrations: Valid State Driver’s License Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and /or move up to 25 pounds. Specific vision capabilities required by this job includes close vision, distance vision and peripheral vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud. This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. We offer equal employment opportunities to all persons without discrimination on the basis of race, color, religion, age, sex (including gender identity and sexual orientation), genetic information, national origin, citizenship status, pregnancy and related medical conditions, physical or mental disability, or past, present, or future service in the Uniformed Services of the U.S., or any other legally protected status.

Responsibilities

This role provides essential clerical and administrative support, including managing office services like purchasing, payroll, and records control. Key duties involve handling all telephone calls and visitors professionally, ensuring timely report submission, and maintaining filing systems and document flow.