Administrative Assistant, Institute for Advanced Continuing Dental Educatio at University of Detroit Mercy

Detroit, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

0.0

Posted On

18 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Management, Program Planning, Budget Administration, Course Administration, Marketing, Financial Transactions, Database Management, Communication Skills, MS Office Proficiency, Report Production, Event Coordination, Social Media Engagement, Course Evaluation, Office Supply Management, Email Monitoring, Data Entry

Industry

Higher Education

Description

Description Job ID SF9994-0620-1904 Position Classification FT Staff Non Union Position Summary Performs professional administrative management and support duties to support the department’s daily operations; assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and coordinates academic and/or staff personnel matters. Essential Duties and Responsibilities Course Planning and Administration: Assist in the implementation and administration of continuing dental education courses. Manage the online course registration and database system, Learning Stream. Maintain all CE course files. Prepare and compile all course materials, including handouts and course evaluations. Run and compile results from course evaluations to be forwarded to course presenters. Facilitate CE courses when required, including setting up audiovisual equipment, monitoring and hosting online courses, monitoring food service, gathering course evaluations, and issuing credit letters. Assist individuals with registrations for courses as needed. Prepare credit letters for all courses. Marketing: Assist in engaging all stakeholders in School of Dentistry news and events through various general web, print-based, and social media outlets. Assist in the preparation and editing of marketing and promotional materials, such as target mailings of course brochures and postcards. Assist in the online promotion of CE courses and alumni events through digital communication and social media. Financial: Settle financial transactions by paying invoices to vendors associated with all CE courses and alumni events. Monitor the budget and prepare purchase orders in Banner associated with all courses and events, and office operations. Prepare and submit check requests and payroll authorizations for all courses, alumni events, and office operations. Maintain a log of checks and purchase orders and verify payments received. Reconcile all credit card transactions with a monthly P-card report. Prepare profit/loss statements for each course and event. General Administration: Enter alumni attendance for events and courses into Raiser’s Edge. Prepare monthly mailings to alumni for milestone birthdays. Monitor and respond to emails sent to the department as needed. Order and maintain all needed office supplies and stationery. Perform other duties as assigned. Requirements Minimum Qualifications Education -A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field. Experience – Five years to seven years (Equivalent combination of education and employment). Preferred Qualifications Five to seven years’ experience in office administration. Knowledge, Skills, and Abilities Computer skills: proficiency with MS Office. Experience producing reports. Excellent written and spoken communication skills. Physical Requirements Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds). Work Environment Regular exposure to favorable conditions such as those found in a normal office. Salary/Pay Information Commensurate with experience Anticipated Schedule Monday – Friday, 8:30 a.m. – 5:00 p.m. Employee Benefits At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: · Medical - o Three health plans to choose from with a large national provider network · Dental - o UDM’s School of Dentistry FREE to you and your dependents o Option to purchase additional dental plan through UNUM · Vision - o Exams and lenses every 12 months · Health Savings Account and Flexible Spending Accounts offered. · Employee Assistance Program - o Provided to everyone in your household. · Short-Term and Long-Term Disability. · Life and AD&D - o One times base salary up to a hundred thousand dollars. · Option to purchase additional life insurance, accident insurance, and/or critical illness insurance · Tuition Remission Benefit for you, your spouse, and children. · Retirement Plan - o UDM provides matches up to 8% Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.

Responsibilities

The Administrative Assistant will perform professional administrative management and support duties to assist in the daily operations of the department, including course planning and administration, marketing, and financial management. They will also coordinate academic and staff personnel matters and maintain communication with stakeholders.