Administrative Assistant INT – 6707 at Coast Guard Exchange

, Alaska, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

20.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Office, Customer Service, Calendar Management, Correspondence Management, Project Management, Cash Handling, Retail Sales, Safety Compliance, Data Entry, Communication, Record Keeping, Scheduling, Confidentiality

Industry

Retail

Description

OMB NO: 1625-0120 Expiration Date: 01/30/2025 Announcement: 6707 Opening Date: 07 April 2026 Pay Plan/Series/Pay Band: NF-0303-02 Closing Date: 14 April 2026 Work Schedule: Intermittent (0-19 hours/week) Position: Administrative Assistant Salary: $20.00/hour +DOE Who May Apply: All Sources Location: Kodiak, AK – Admin DUTIES: The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate. Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance. Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork. Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR webpage, text marketing, and electronic message boards. Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register. Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as required. You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated. QUALIFICATIONS REQUIRED: Minimum: 1. A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision. 2. Experience using Microsoft Office. Preferred (in addition to the minimum): 1. An Associate’s Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience. General business experience may be substituted for degree on a year to year basis. 2. USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS: By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service. * Paid Annual and Sick Leave * Holiday Pay * Medical/Dental/Vision Insurance * Flexible/Dependent Spending Account * Pension Plan * 401k Savings Plan * Life Insurance * Short Term/Long Term Disability * Tuition Assistance * Paid Parental Leave OTHER ESSENTIAL INFORMATION: * Residency Requirements: Non-U.S. nationals, who are authorized to work in the U.S. and applying for any DHS position, must have resided within the United States, or U.S. territories, for at least three of the last five years. * Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes. * Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute. * Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment. * Applicants may not be employed in the chain of command of their relatives. * This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. HOW TO APPLY Additional Information on how you will be evaluated: Your resume or application must clearly demonstrate the required experience and/or education. Experience includes both paid and unpaid work, such as volunteer service through National Service programs (e.g., professional, philanthropic, religious, community, student, social, committee, sports, or internships). Volunteer work can help develop essential skills, competencies, and leadership experience that may translate directly to paid employment. Your resume is the primary tool used to assess your qualifications. Therefore, we strongly encourage you to provide clear, specific, and detailed descriptions of your experience. You MUST submit a resume or any other written format in English of your choice. It is recommended the resume clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You should also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors. Outside Candidates: To apply, please visit our website at https://shopcgx.com [https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fshopcgx.com%2F&data=05%7C02%7CDebbi.Gilbert%40cgexchange.org%7Cd8692573832d4fb95ebf08dd5cdb0dec%7C5747c7182c8c481596e94f607dcf1f51%7C0%7C0%7C638768818122030728%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=eBm4MTHU2UZrFqdn%2B5ctz8fxPRE65siNhxwQQM9eXvo%3D&reserved=0] and click on “Careers” at bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center. Search by location or Job Title for: Administrative Assistant INT – 6707 Kodiak, AK, US Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status. PRIVACY ACT NOTICE Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations. Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualifies them for the job they are applying for. Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. Disclosure: Voluntary, however, failure to disclose the requested information may result in an applicant not receiving consideration for a position in which the information is needed. Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection, and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.

Responsibilities

The Administrative Assistant performs various clerical duties, including screening calls, managing calendars, and maintaining files. They also manage the Military Ticket Program and prepare promotional materials for MWR activities.