Administrative Assistant at Intertek US

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

34.0

Posted On

26 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, MS Word, MS Excel, MS Outlook, MS PowerPoint, Communication Skills, Organizational Skills, Attention To Detail, Self-Starter, Multi-Tasking, Client Relations, Clerical Work, Project Administration, Quality Audits, Record Management, Travel Coordination

Industry

Civil Engineering

Description

Administrative Assistant Intertek is searching for an Administrative Assistant to join our Building & Construction team in our Fridley, MN office. This is a fantastic opportunity to grow a versatile career in Office Management! The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. Building Products Testing Solutions From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need. Salary & Benefits Information The base wage or salary range for this position is $24.00 - $34.00 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons. In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. What you will do: Screen phone calls and answer inquiries regarding basic department services Welcome site visitors to the office and direct them to the appropriate person/department Prepare quotations/proposals, invoices, reports, and general correspondence Manage calendars and coordinate travel arrangements Perform clerical work including copying, scanning, and filing Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing) Assist with internal and external quality audits Assist with periodic management reports Performs other work as required by specific location and/or department What it takes to be successful in this role: High School Diploma or GED required Minimum of 2+years directly related experience; certain departments may require additional experience Advanced skills in MS Word, Excel, Outlook, and PowerPoint Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.) Strong written communication and organizational skills Professional demeanor Must be a motivated self-starter and able to work independently (minimal supervision and direction) Strong attention to detail High degree of accuracy and speed Develop and maintain good relationships with clients and co-workers Ability to multi-task and thrive in a “busy” environment is a must Ability to travel as business needs dictate Intertek: Total Quality. Assured. Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth. Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed. We Value Diversity Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department. #LI-LM1 CA-LM

Responsibilities

The Administrative Assistant will manage phone inquiries, welcome visitors, prepare documents, and coordinate travel arrangements. Additional responsibilities include managing records, assisting with audits, and executing project administration tasks.