JOB DESCRIPTION

See what you’re missing. Our employees work on the world’s most advanced electronics – from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we’re innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our mission: “We Protect Those Who Protect Us®.” Sound like a team you want to be a part of? Come build your career with BAE Systems.
In Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) Systems, you’ll help develop systems that sense, control, exploit and disseminate actionable information to warfighters supporting a variety of missions.
Ready to make a difference? Our employees design, integrate, and test the world’s next generation communication and electronic warfare systems for the United States DoD and international customers. You will be among the brightest minds, working on the aerospace and defense industry’s most difficult problems. Drawing strength from our differences, we’re innovating for the future. We put our customers first – exemplified by our mission: “We Protect Those Who Protect Us®.” Sound like a team you want to be a part of? Come build your career with us.
Our products provide critical mission capabilities to address the ever-evolving challenges and threats to our nation’s security and the war fighter.
The Engineering Department is seeking a collaborative, professional, innovative and self-motivated administrative assistant to support the top level leadership and other staff members as required. The administrative assistant will be responsible for the day-to-day coordination of the business rhythms, supporting meetings with logistics and catering, travel arranging, and other administrative duties as captured below. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.

Primary duties and responsibilities:

• Manage communications with senior level internal and external customers;
• Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy.
• Manage Microsoft Teams connections and coordinate meetings. Handle the catering for meetings and events;
• Lead and assist with critical projects. Create PowerPoint presentations with embedded excel for business meetings and others documents as required.
• Produce graphs and tables, use spreadsheets efficiently, and perform calculations and automation to process large volumes of data.
• Support metrics analysis, web maintenance and SharePoint coordination;
• Coordinate travel arrangements, manage expense reporting and procurement card reconciliation;
• Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
• Compile special reports and help conduct special projects as required;
• Communicates with executive, administrative and line management personnel to gather or convey relevant information;
• Perform general administrative duties including but not limited to: copying, filing, record-keeping and data entry;
• Maintain the calendars, arrange meetings and appointments. Maintain and track meeting action items through completion;
• Maintain office supplies that are essential for successful operation for the organization;
• Other duties as requested.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We take pride in important work-life balance initiatives including every other Friday Off, Flextime, and Telecommuting. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
This role involves a combination of collaborative in-person and independent work in support of others and is therefore a full time on-site position.
* Please note that pursuant to a government contract, this specific position requires US citizenship status.*

REQUIRED EDUCATION, EXPERIENCE, & SKILLS

• High School Diploma and 4 years work experience (Bachelor’s degree may replace the experience requirement.)
• General knowledge of computer hardware and office equipment.
• Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Prior experience within SharePoint is highly desired.

PREFERRED EDUCATION, EXPERIENCE, & SKILLS

• Administrative/business school or associate degree.
• Formal training in Microsoft Office Suite to include Outlook;
• 5 plus years of related experience.

• Manage communications with senior level internal and external customers;
• Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy.
• Manage Microsoft Teams connections and coordinate meetings. Handle the catering for meetings and events;
• Lead and assist with critical projects. Create PowerPoint presentations with embedded excel for business meetings and others documents as required.
• Produce graphs and tables, use spreadsheets efficiently, and perform calculations and automation to process large volumes of data.
• Support metrics analysis, web maintenance and SharePoint coordination;
• Coordinate travel arrangements, manage expense reporting and procurement card reconciliation;
• Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
• Compile special reports and help conduct special projects as required;
• Communicates with executive, administrative and line management personnel to gather or convey relevant information;
• Perform general administrative duties including but not limited to: copying, filing, record-keeping and data entry;
• Maintain the calendars, arrange meetings and appointments. Maintain and track meeting action items through completion;
• Maintain office supplies that are essential for successful operation for the organization;
• Other duties as requested