Administrative Assistant IV at Boston Scientific Corporation Malaysia

Maple Grove, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

91416.0

Posted On

20 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Logistics Management, Office Organization, Document Preparation, Travel Coordination, Communication Skills, Confidentiality, Problem Solving, Customer Service, Technology Proficiency, MS Office, Continuous Improvement, Attention to Detail, Time Management

Industry

Medical Equipment Manufacturing

Description

Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions. About this role: Join our team at the Weaver Lake campus in Maple Grove as a highly experienced Administrative Assistant supporting the Plant Vice President and senior leadership team. In this fast-paced, high-impact role, you'll be the driving force behind operational efficiency—masterfully managing calendars, coordinating meetings and logistics, and ensuring flawless visitor experiences including high-level stakeholder engagements. You'll handle a wide range of responsibilities with precision and professionalism. If you're a proactive problem-solver with exceptional communication, computer and organizational skills, this is your chance to make a meaningful impact at the heart of our leadership team. Your responsibilities will include: Provide executive-level administrative support to the Plant VP and senior leadership team, including scheduling meetings and appointments, greeting visitors, and managing conference room bookings. Organize and manage small and large meetings and events (primarily onsite but occasionally offsite also), including invitations, agendas, catering, room reservations, setup, and meeting minutes/action items. Coordinate all aspects of executive and key stakeholder visits (including external visitors), serving as a greeter, managing meeting room reservations, overseeing logistics, aligning scheduling, coordinating tour logistics, and ensuring seamless execution of all visit-related activities. Oversee the organization of the general office area (eg: ordering office supplies) to ensure a productive and welcoming environment; manage general office purchasing, invoice processing, and expense reporting. Translate complex and technical information into clear documents (letters, memos, presentations), proactively anticipating communication needs and suggesting improvements. Coordinate travel arrangements (domestic and international), prepare itineraries, and process expense reports. Serve as a conduit for communication between senior leadership and other stakeholders. Support onboarding for new senior-level staff, as needed. Act as a resource for company policies and procedures, answering routine questions or directing inquiries appropriately. Handle highly confidential information with discretion and sound judgment, providing guidance to peers as needed. What we're looking for in you: High School Diploma or GED required; 5+ years of administrative assistant experience supporting senior leadership, including handling sensitive and confidential information. Strong proficiency with technology and AI tools; ability to quickly learn systems such as DocuSign, Concur, Kronos, Ariba/MyBuy, P-Card, Tableau/PowerBI, and videoconferencing software (Teams, Skype, Zoom). Advanced skills in MS Teams and all MS Office products. Proven ability to collaborate across functions and deliver excellent customer service to leaders, employees, and visitors. Highly organized, proactive, responsive, and service-oriented, with strong written and verbal communication skills. Ability to manage workload efficiently, prioritize high-impact activities, and work independently with minimal supervision. Demonstrated continuous improvement mindset and initiative. Thrives in a fast-paced, dynamic environment with a strong sense of responsibility, urgency, and attention to detail. Highest ethical standards, discretion, and sound judgment in handling confidential and sensitive information May require infrequent early morning or evening commitments Requisition ID: 618438 Minimum Salary: $53768 Maximum Salary: $91416 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) - see www.bscbenefitsconnect.com—will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen. So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you! At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination.

Responsibilities

Provide executive-level administrative support to the Plant VP and senior leadership team, including managing calendars and coordinating meetings. Oversee logistics for executive visits and ensure a productive office environment.