Administrative Assistant IV - Business and Finance Division (027904) at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Practices, Business Terminology, Communication, Coordination, Interpretation, Technical Data Review, Record Keeping, Arithmetic Calculations, Microsoft Office Suite, Problem Solving, Typing, Filing Systems, Report Preparation, Data Compilation, Meeting Minutes, Travel Arrangements

Industry

Government Administration

Description

JOB SUMMARY Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of an agency program; coordinates work with organizational units of the agency; develops administrative and technical policies and procedures; and assists in analyzing and seeking solutions to problems. B. Prepares, interprets, and disseminates information concerning programs and procedures; coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs word processing. C. Develops and maintains filing, record keeping, and records management systems to include automated information systems; compiles and edits data for charts, graphs, and databases, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations. D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and provides liaison to staff, committee members, other divisions, agencies, and organizations. E. Schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and prepares related documents. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Accounting or numerical detail work experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill to review technical data and prepare technical reports. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill in problem-solving techniques. 10. Skill to prepare and maintain accurate records, files, and reports. 11. Skill to make arithmetic calculations. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The Administrative Assistant IV provides complex administrative support, including planning and executing agency programs, preparing reports, and maintaining filing systems. The role requires coordination with various organizational units and responding to inquiries regarding policies and procedures.