Administrative Assistant IV - Intake Interviewer - Garza West Unit (028247) at Texas Department of Criminal Justice

Beeville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jun, 26

Salary

0.0

Posted On

23 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Intake Interviewing, Data Entry, Report Preparation, Policy Interpretation, Coordination, Office Practices, Grammar, Computer Operations, Typing, Spanish Translation

Industry

Government Administration

Description

I. JOB SUMMARY Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Performs technical support work for an agency program; conducts interviews with newly received inmates to obtain criminal and social history background information; and prepares intake processing paperwork. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and compiles, enters, and edits data for charts, graphs, databases, summaries, and reports. C. Prepares and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program rules, regulations, policies, and procedures. D. Assists in the development of administrative and technical assistance policies and procedures; and assists in reviewing and seeking solutions to problems. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience for a maximum substitution of two years. 3. Computer operations experience preferred. 4. Criminal justice experience preferred. 5. Case processing, report writing, or interviewing experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 4. Knowledge of agency intake procedures preferred. 5. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 6. Skill to communicate ideas and instructions clearly and concisely. 7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 8. Skill to interpret and apply rules, regulations, policies, and procedures. 9. Skill to review technical data and prepare technical reports. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. 12. Skill to interpret and translate Spanish to English and English to Spanish preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, microfilm equipment, camera, dolly, and automobile.

Responsibilities

This role involves performing highly complex administrative support, including conducting intake interviews with new inmates to gather criminal and social history, and preparing necessary processing paperwork. The assistant will also be responsible for preparing, editing, and distributing various documents, reports, and correspondence, while responding to inquiries about agency programs and procedures.