Administrative Assistant IV - Plans and Operations - Correctional Instituti at Texas Department of Criminal Justice

Huntsville, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Technical writing, Data entry, Record keeping, Microsoft Office Suite, Problem-solving, Communication, Training, Policy interpretation, Filing systems, Report preparation, Computer operations, Database management, Spreadsheet software, Word processing, Time management

Industry

Government Administration

Description

I. Job Summary Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. II. Essential Functions A. Performs technical assistance work for an agency program; coordinates work with departments of the agency, local, state, federal, and private organizations, and the public; and develops administrative and technical assistance policies and procedures. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents to include Administrative Directives, Security Memorandums, and Post Orders; prepares, interprets, and disseminates information concerning programs and procedures; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures. C. Develops and maintains filing, record keeping, and records management systems to include automated information systems; and compiles, edits, and enters data, makes calculations, and prepares reports. D. Researches, composes, designs, and edits agency publications, forms, manuals, and reports; assists in researching technical issues; and participates in the planning and execution of an agency program. E. Provides training and technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. Minimum Qualifications A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning clerical, administrative support, technical program support, or program administration experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 5. Research or technical writing experience preferred. 6. Correctional custody or law enforcement experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in technical writing. 9. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 10. Skill to prepare and maintain complex records and files in an automated system. 11. Skill to plan work in order to meet established guidelines. 12. Skill to train others. 13. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 14. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. Additional Requirements with or without Reasonable Accommodation A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Responsibilities

The role involves providing complex administrative support, including coordinating agency programs, preparing reports, and maintaining automated filing systems. The incumbent will also develop administrative policies, edit agency publications, and provide technical training to staff.