ADMINISTRATIVE ASSISTANT IV:

On behalf of our client, Procom is searching for an Administrative Assistant for a 12 month contract role. This position is a hybrid position with 3 days onsite at our client’s Calgary office.

ADMINISTRATIVE ASSISTANT IV - JOB DESCRIPTION:

The project involves providing comprehensive administrative support to the program and project leadership teams within Union Gas Limited. The role requires managing travel, processing expense reports, and coordinating meetings to ensure smooth operations in a dynamic environment.

ADMINISTRATIVE ASSISTANT IV - MANDATORY SKILLS:

• 8-10+ years of administrative experience
• MS Office expert in all applications
• Positive, proactive, and confident
• Employs a systematic approach to organization
• Proven mature, proactive, and confident approach to managing senior leaders with significant time constraints and conflicting priorities
• Comfortable booking large meetings with many stakeholders
• Independent problem solver

ADMINISTRATIVE ASSISTANT IV – NICE-TO-HAVE SKILLS:

• Financial background (administrative)
• Operations background
• Major IT project background
• Experienced executive admin assistant

• Provides general administrative support to the program director, project directors, and managers
• Processes expense reports for the program leadership team
• Manages travel arrangements for the program leadership team
• Monitors and reports on team safety training completion
• Attends key meetings to capture minutes and action items, summarizes back to attendees, and tracks progress
• Helps build agendas and collect materials for meetings as required
• Monitors email and proactively manages the calendar for the program director and project directors
• Provides coordination support to the program training and change management team