Administrative Assistant IV at Teller County Government

Cripple Creek, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 25

Salary

24.39

Posted On

18 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Discretion, Grant Writing, Customer Service, Budget Management, Communication, Problem Solving, Time Management, Social Media Management, Public Relations, Research Skills, File Maintenance, Scheduling, Event Planning, Technical Skills, Clerical Skills

Industry

Description

Description Teller County’s Administrative Department is seeking a full-time Administrative Assistant to play a pivotal role in supporting the County Administration Office Manager, the County Administrator and the Board of County Commissioners. This position assists with the smooth operation of County Administration through a blend of technical, clerical, fiscal, and communications functions. The role demands high-level organizational skills, discretion, and the ability to manage multiple priorities with professionalism and precision. What You'll Do: (1) Serve as the administrative support for the County Administration Office Manager, the County Administrator and the Board of County Commissioners, including reception duties, correspondence management, scheduling, and file maintenance. Act as backup to the County Administration Office Manager as needed. (2) Assist in preparing agendas, sub-agendas, and notices for regular and special Board meetings; assemble and distribute information packets. (3) Draft resolutions and proposed Board actions under the direction of the Office Manager and County Attorney. (4) Research, write, and administer grants to ensure compliance with federal, state, and local requirements; prepare reimbursement statements and review for accuracy. (5) Support departments in grant development and presentation preparation for Board review. (6) Monitor and file County liability, casualty, and property claims and assist with annual CAPP renewals. (7) Oversee departmental expenditures, prepare accounts payable vouchers, and ensure budgetary compliance. (8) Contribute to the development and preparation of the annual budget. (9) Coordinate tasks related to the County Board of Equalization (CBOE) and the County Board of Adjustment. (10) Provide public-facing support, including guidance on departmental operations and special event permits. (11) Manage procurement and maintenance tracking for cell phones, copiers, and Purchasing Cards. (12) Processing of Colorado Open Records (CORA) requests. (13) Processing of Special Events Permits, Parks Use Permits, and assist with planning and implementation of county events. (14) Collaborate with County departments to develop and schedule social media content that promotes transparency, public awareness, and civic engagement. (15) Monitor community feedback across digital platforms and relay insights to leadership for responsive action. (16) Assist in crafting public statements, announcements, and digital campaigns aligned with County initiatives. (17) Maintain a consistent and professional online presence for County Administration, ensuring compliance with branding and communication standards. (18) Support outreach efforts for public meetings, events, and surveys to encourage resident participation and feedback. Requirements What You'll Bring: Education/Experience: High school diploma or equivalent Minimum of two (2) years relevant experience in public-facing administrative role Grant writing experience preferred Any acceptable combination of education, training and experience that provides the listed knowledge, skills and abilities may be substituted. You Also Have These Knowledge, Skills & Abilities: Knowledge of: local government, office procedures and equipment; social media platforms; scheduling tools; principles and processes for providing excellent customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Skilled in: use of basic computer software programs; understanding and applying pertinent laws, rules, regulations and policies; using tact, discretion, initiative and independent judgment within established guidelines; maintaining confidentiality; organizing work, setting priorities, meeting critical deadlines and following up on assignments; initiating and responding to medium volume of daily calls/contact; interacting with all levels of internal and external professionals while developing strong productive relationships; designing strategies, analyzing results and making recommendations; organization and time management. Ability to: maintain confidentiality and discretion; be a self-starter; successfully accomplish multiple tasks simultaneously while working independently or within a team environment; work with minimal supervision; interact with a variety of people, cultures, problems and circumstances; analyze and resolve problems involving several variables; understand and carry out written and oral instructions, giving close attention to detail and accuracy; communicate effectively in writing and verbally; establish and maintain effective and professional working relationships with co-workers, other county departments, representatives of other agencies and organizations, and the public. Additional Details About the Role: Visual Acuity/Hearing/Speaking: Must be able to write and read; able to hear, see and speak. Physical Effort/Dexterity: This position works in an office setting with daily routine computer usage; requires the ability to drive a vehicle; light physical exertion and the normal range of motion and dexterity; ability to sit (sometimes for extended periods of time), stand, stoop, kneel, crouch, bend, crawl or climb; ability to lift, pull or drag up to 25 lbs. for short periods of time. Environmental Factors: Work is generally performed in an office setting; occasional local travel may be required. Work Schedule/Characteristics: 40 hours per week; availability outside normal business hours to include weekends and holidays may be required License/Certification Requirements: Possession of and ability to maintain a valid Colorado driver’s license. Additional Requirements: Must pass conditional post offer background investigation and motor vehicle record check. Compensation and Benefits: Salary range: $23.23 - $24.39 / hour Status: Full-time, Non-Exempt Location: Cripple Creek, on site When it comes to benefits, Teller County is committed to offering a comprehensive, affordable benefits package that meets the needs of our employees and their families. · Two Meritain Aetna health plans to choose from –the County pays 50% to 100% of the premium depending on the plan you choose. · HSA plan – the County contributes $1,250 for employee only and $2,500 for employee plus one or more dependents. · Telehealth/Teledoc options – access quality healthcare from the comfort of your home, during your lunch break or while traveling. · Dental, Vision and Prescription drug coverage. · Basic and voluntary life coverage. · 401a retirement plan – employees contribute 4% and the County matches 8%. You are fully vested in five years. · 457b deferred comp plans – both pre- and post-tax options available. · Time Off: Paid vacation, sick, 12 holidays, 1 floating holiday. · Aflac, wellness programs, EAP, education assistance, employee discounts, uniform allowance. Click here to review our full benefits package. Applications accepted until 4:00 p.m., Wednesday, October 1, 2025

Responsibilities

The Administrative Assistant IV will support the County Administration Office Manager, the County Administrator, and the Board of County Commissioners through various administrative tasks. Responsibilities include managing correspondence, preparing meeting agendas, drafting resolutions, and assisting with grant administration.