Administrative Assistant IV at The Tsui Group

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

79000.0

Posted On

14 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Calendar management, Document control, Meeting coordination, Project logs, Financial tracking, Communication, Microsoft Office Suite, Bluebeam, Project Management Information Software, PM Web, Adobe Pro, Filing systems, Contract compliance

Industry

Construction

Description

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties: Essential Responsibilities: Prepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management/document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. May assume other duties as needed. Minimum Required Qualifications: Minimum of 10 years experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Education: Post-Secondary Education Hardware/Software Knowledge: Proficient in Microsoft Office Suite and Bluebeam Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.) Salary Range: $74,000-$79,000 Medical, Vision, & Dental – 100% covered for the employee* Life and Disability Insurance 10.5 days of Vacation pay (Accrued) 6 days of Sick pay (Available Immediately) 10 days of Holiday pay (9 Holidays, 1 Personal Day) 3% Employer Contribution 401k (After 1 year of service) Monthly Stipend for Cell Phone Laptop for work purposes

Responsibilities

The Administrative Assistant will manage calendars, coordinate meetings, and maintain project documentation for the aviation team. They will also serve as a liaison between inspectors and project management while ensuring compliance with contract requirements.