Administrative Assistant at J AND R LAWNS & LANDSCAPES INC

Cicero, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jan, 26

Salary

0.0

Posted On

30 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Duties, Billing, Invoicing, Human Resources, Payroll, Compliance, Microsoft Office Suite, Communication Skills, Organizational Skills, Attention to Detail, Time Management, Technology Proficiency, Team Collaboration, Confidentiality, Customer Service, Interpersonal Skills

Industry

Consumer Services

Description

Description Key Responsibilities: Administrative Duties Answer and direct incoming calls in a professional and courteous manner. Greet and assist visitors, clients, and employees. Maintain organized office files, records, and correspondence. Assist with scheduling meetings, preparing reports, and handling general correspondence. Support management with various administrative projects as needed. Billing & Invoicing Prepare and process customer invoices/payments accurately and timely. Other duties as assigned Human Resources Support Assist with employee onboarding, including collecting new hire paperwork, verifying employment eligibility (I-9), and setting up employee files. Handle employee terminations, ensuring proper documentation and compliance with NY State laws. Maintain HR records and update employee data in HR systems. Process and respond to employee verification requests and other HR correspondence. Handle employee garnishments, child support orders, and other wage deductions as required by law. Payroll & Compliance Collaborate with payroll to ensure accuracy of employee timekeeping, deductions, and tax withholdings. Maintain working knowledge of New York State income tax laws, unemployment insurance, disability benefits, and other statutory requirements. Assist employees with questions related to payroll, benefits, and HR policies. Ensure compliance with federal, state, and local employment laws and regulations. Work Environment: Office-based position with standard weekday hours. May require occasional overtime during peak billing or payroll periods. Compensation and Benefits: Competitive salary based on experience. Health, dental, and vision insurance optional Paid time off and holidays. Retirement plan options. Professional development opportunities. A positive work environment with opportunities for professional development. Requirements Qualifications: Education: Preferred but not required for right candidate - Associate’s degree in Business Administration, Human Resources, or related field required; Bachelor’s degree. Experience: Minimum 2–3 years of administrative and/or HR experience, preferably in a multi-functional office environment. Skills & Knowledge: Strong understanding of New York State employment, unemployment, disability, and income tax regulations. Experience with billing, invoicing, and general accounting support. Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or similar). Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). High attention to detail and ability to handle confidential information with integrity. Strong organizational and multitasking abilities. . Exceptional communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite. Comfort and proficiency with technology and digital tools for business efficiency. Ability to work both independently and collaboratively within a team. Must be comfortable with dogs.

Responsibilities

The Administrative Assistant will handle various administrative duties, including answering calls, greeting visitors, and maintaining office files. Additionally, the role involves supporting billing and invoicing processes, as well as assisting with human resources tasks such as employee onboarding and payroll compliance.