Administrative Assistant at J-U-B Engineers, Inc.

Reno, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

23.5

Posted On

05 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Office Management, Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe Acrobat, Document Review, Budgeting, Accounts Payable, Accounts Receivable, Scheduling, File Management, Travel Coordination, Onboarding, Communication, Attention To Detail

Industry

Civil Engineering

Description

Description Administrative Assistant Location: Reno, NV Position Overview: J-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Reno, Nevada office. Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment. J-U-B offers a clearly defined career path, and a sense of belonging. It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network. The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to: Answer and route office phone calls promptly, correctly and in a courteous manner Schedule meetings, office events, order food, and run errands Review and distribute mail and ship packages Monitor, order, and purchase office supplies as needed Make travel arrangements and training registrations Resolve issues with and maintain office equipment and supplies Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment Partner with managers, engineers, and staff to understand needs and provide support including technical document review Complete special project assignments, such as compiling, printing, binding, and document delivery Ownership of conference room and kitchen to include organizing and straightening. File management (paper and digital), including archiving Communicate with staff and distribute important information Coordinate fleet vehicle maintenance and coordination of usage Assist in planning and executing office activities Partner with business integration leader to support local community functions and events Collaborate and Finance and Office Manager to develop and maintain budgets for office activities Maintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies Troubleshoot building related issues and follow up with vendors to get issues resolved Organize and schedule submittal packets and information, assist with proposal drafts and graphics Collaborate with other admin staff across the company Requirements 5 years of customer service or professional office experience preferred Minimum High School diploma or equivalent Must have valid driver’s license Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat Demonstrated attention to detail, self-motivation, and initiative Team-oriented focus with an interest in making J-U-B successful Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus Salary Range: $19.00 – $23.50 hourly, determined by experience. Benefits: In addition to your competitive salary, J-U-B also offers an extensive benefits package including: Professional development opportunities Bonuses for qualified employees Generous vacation and sick leave package Medical, dental, vision, life, and disability insurance Parental Leave 401(k) with company match, profit sharing Company paid Short Term and Long-Term Disability plans The ability to work in a team-centered, collaborative, and supportive atmosphere J-U-B is an employee-owned firm and offers ownership opportunities after qualified years of service The application window will be open through July 27, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period. See our website for more benefit details: https://www.jub.com/our-benefits/ To apply for this position and learn more about J-U-B, please visit www.jub.com

Responsibilities

The Administrative Assistant provides comprehensive office support, including managing communications, scheduling, and coordinating office supplies and travel. They also assist with employee onboarding, financial documentation, and the preparation of technical documents and proposals.