Administrative Assistant at Jewish Family and Children's Services

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

32.93

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Database Management, MS Office Suite, Marketing, Communications, Data Entry, Filing, Event Coordination, HR Support, Customer Service, Confidentiality, Problem Solving, Attention to Detail, Time Management, Team Collaboration

Industry

Individual and Family Services

Description

Description AGENCY OVERVIEW: Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Rhoda Goldman Plaza (RGP) is an assisted living and memory care community, built on a foundation of not-for-profit values and Jewish principles. As part of Jewish Family and Children Services, the organization is proud of creating a comfortable and stimulating environment for residents, through chef-prepared cuisine, cultural activities, and programs. POSITION SUMMARY: Under the supervision of the Rhoda Goldman Plaza (RGP) Community Director, the Administrative Assistant plays a crucial role in supporting the administrative and operational functions of Rhoda Goldman Plaza. This position is responsible for providing essential administrative support to the office team. The Administrative Assistant serves as the primary receptionist for the Administrative Office, acting as the first point of contact for residents, visitors, and staff, ensuring smooth communication across the community. In addition, the Administrative Assistant ensures efficient office operations, manages office supplies, and supports various departmental functions, including HR, marketing, and resident services. COMPENSATION AND BENEFITS: Pay Range: $28.13 - $32.93/hr (depending on experience) Employment Type: full-time, non-exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays), annually 3 weeks of vacation and 2 weeks of sick leave, annually ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Manages the day-to-day operations and provides administrative support to staff, assisting with filing, data entry, and other administrative functions Manage long-term care insurance claims for residents Accept and report resident special maintenance requests Oversees the office supply inventory and maintains an orderly supply inventory and space Maintain resident and staff databases Support activities and resident services, including coordinating and assisting with special events and resident activities Assist and support with other marketing and outreach initiatives Support the production and distribution of the community publication (i.e. Olive Press), ensuring staff adherence to deadlines Enroll new employee with biometric fingerprint access and create name badge and fob access Support Paylocity HRIS troubleshooting for front-line staff JOB QUALIFICATIONS: Bachelor degree in any relevant area A minimum of 2 years of experience in office management, administrative support, or front desk supervisory roles, preferably in a senior living or healthcare environment Experience with database management and office software, including MS Office Suite proficiencies, Mailchimp, Constant Contact, and other relevant tools for communication, design and record-keeping Must undergo a Physical exam and Tuberculosis Screening, resulting in a negative TB diagnosis prior to employment Must obtain clearance or exemption approval from the Department of Social Services following FBI and DOJ livescan background check prior to employment Knowledge of privacy and confidentiality regulations and ability to handle sensitive resident and employee information with discretion Experience in marketing and communications, including assisting with the creation of newsletters, promotional materials, and outreach efforts All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.

Responsibilities

The Administrative Assistant provides essential administrative support to the office team and serves as the primary receptionist for the Administrative Office. This role includes managing office supplies, supporting various departmental functions, and ensuring smooth communication across the community.