Administrative Assistant at Jewish Family Service of San Diego

Palm Springs, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

21.72

Posted On

16 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Customer Service, Microsoft Outlook, Microsoft Excel, Microsoft Word, Office Administration, Multi-tasking, Communication Skills, HIPAA Compliance, File Auditing, Phone Etiquette, Organization Skills

Industry

Individual and Family Services

Description

Position Overview: JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across Riverside and San Bernardino County. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the Director of Supportive Housing Programs and works closely with the Office Manager and the rest of the housing team. Responsibilities: * Properly check guests/clients in and out in a welcoming manner * Proficiently answer/reroute phone calls and emails as appropriate * Maintain a clean and organized environment * Receive and sort mail * Greet and direct vendors/deliveries * Assist other programs as needed and as time allows * Interact effectively and courteously with all levels of management and staff * Perform other similar duties and projects as assigned and requested * Process receipts for monthly expenses into Papersave system * Process reimbursement requests for various contracts * Assist in regular file audits * Assist as needed with outreach services for walk-in clients * Assist in drafting documents and letters as needed * Assist in regular mailing of program documents as needed * Assist in food distribution Skills/Experience/Abilities That Are a Must-Have: * Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-site * Ability to pass a pre-employment drug test * High School Diploma or GED * Intermediate computer knowledge using Microsoft Outlook, Excel, and Word * Previous Customer Service Experience * Excellent communication and customer service skills * Must be dependable, reliable, responsible, and have a strong work ethic * Must be able to handle multiple phone calls, be able to multi-task and prioritize duties * Work cohesively with others in a fast-paced environment * Must be comfortable enforcing the agencies policies and procedures * Is accountable for the responsibilities of the position accepts constructive criticism in a positive manner * Ability to work independently, sometimes with limited supervision * Reliable transportation to arrive at work on-time * Ability to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clients * Treat others with respect; show sensitivity to and respect for cultural differences; support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassment Skills/Abilities We’d Like You to Have: * At least 1 year of professional experience in an administrative role, ideally in a rapidly evolving institution Physical Requirements: * Sit, talk, and listen * Stand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phone * Occasionally lift and/or move up to 20 pounds Other Duties: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Position Title: Administrative Assistant Organization: Jewish Family Service of San Diego Department: Desert Programs Position Type: Full-Time (37.5+ hours/week), Non-Exempt Work Setting: Onsite Reports To: Director of Supportive Housing Programs Pay Range: $21.72/hour Total Compensation: In addition to standard pay, compensation for this position includes: * Comprehensive, low-cost healthcare coverage for employees * Generous employer 401(k) contributions * Employer-covered life insurance Time Away from Work: Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include: * Paid vacation time and sick leave * 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays * 2 Wellness Days to be taken any time during the year to support employees’ mental wellness About Jewish Family Service of San Diego Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org. *Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Responsibilities

The Administrative Assistant provides essential office support including greeting clients, managing phone calls, and performing data entry. They are also responsible for processing expenses, maintaining program documents, and assisting with food distribution and outreach services.