Administrative Assistant at Jhpiego

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Administration, Vendor Relations, Inventory Management, Payment Documentation, Travel Booking, Microsoft Office, Team Collaboration, Confidentiality, Professionalism, Time Management, Communication, Pressure Management, Multi-tasking, Documentation Preparation, Operational Review

Industry

Non-profit Organizations

Description

Overview Administrative Assistant will support procurement & administration activities for all projects in Indonesia. She/he will ensure that procurement & administration systems are maintained in an accurate and timely manner. Responsibilities Assist Sr. Procurement & Admin Officer in processing the procurement from the field and Jakarta office, including searching the vendor and developing the Customer Order (CO) In coordination with Sr. Procurement & Admin Officer maintain the vendor database, including updating data regularly Preparing the supporting document for payment process including completing the procurement checklist Responsible in the inventory of office stationery, including the record and procuring the stock Assist Sr. Procurement & Admin Officer in managing and arranging staff transportation, including booking the train and flight Responsible in reviewing the log sheet of car operational in national office Assist Sr. Procurement & Admin Officer in processing the preferred vendor for national and provinces/districts Together with finance and administration team conduct the terrorist check list (Descartes) Other tasks requested by supervisor Required Qualifications Diploma degree in administration or a related field, with a minimum of three years’ experience in project administration. Proven ability to collaborate and communicate effectively within a team environment. Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience handling vendor relations, inventory management, and payment documentation Familiarity with travel booking platforms and procurement workflows Demonstrates a high level of professionalism and discretion in handling confidential information. Capable of working efficiently under pressure, managing multiple priorities, and meeting tight deadlines. How to Apply Applicants must submit a single document for upload to include : cover letter, resume and 3 (three) references For further information about Jhpiego, visit our website at www.jhpiego.org Note: The successful candidate selected for this position will be subject to a pre-employment background investigation. Jhpiego is an Affirmative Action/Equal Opportunity Employer Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled and veterans. EEO is the Law #L1-LC1

Responsibilities

The Administrative Assistant will support procurement and administration activities for projects in Indonesia, ensuring systems are maintained accurately and timely. Responsibilities include processing procurement, maintaining vendor databases, preparing payment documents, managing inventory, and assisting with staff transportation.