Administrative Assistant - Job #557 at North County Regional

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

41.27

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word Processing, Spreadsheets, Database Management, English Grammar, Rapid Typing, Customer Service, Report Preparation, Interpersonal Skills, Project Management, Calendar Management, Confidentiality, Diplomacy, Translation Services, MS Word, MS Excel, MS PowerPoint

Industry

Non-profit Organizations

Description

The Organization North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults. Department San Fernando Valley - IT Supervision Works under supervision of Director-level staff. The Position and Job Summary Performs complex administrative, secretarial, and clerical work for Director-level staff. * It includes the following. Assigned duties may vary and other duties may be assigned. * Responsible for maintaining calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existed or planned events. * Coordinates travel and conference arrangements. * Maintains oversight of various departmental projects, including compiling necessary data for projects, and monitoring expenditures * Prepare a variety of spreadsheets to reconcile invoices to Purchase Orders prior to payment approval. * Acts as a liaison between the general public by answering detailed inquiries either orally or writing on a variety of organizational activities; creates and composes reports, memos, graphs, databases, and e-mails using computer resources. May perform confidential employee assignments. * Manages Accounting department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members; designs, organizes and maintains the office recordkeeping system. * Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide trainings. * Provide clerical support including but not limited to filing, preparation of letters, preparation of spreadsheets, and translation services (written and verbal). Employment Standards To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Education & Experience Any combination equivalent to or likely to provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: * High school diploma and four years of related experience. Skills and Abilities * Advanced computer skills in word processing, spreadsheets, and database management * English grammar, syntax, and spelling. * Accurate rapid typing * Customer service * Communicating complex policies and procedures * Researching, compiling, and preparing reports * Work tracking * Working independently and cooperatively with a variety of in-house and community sources and representatives * Working effectively with diverse groups of people. * Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. * Must be able to interact and communicate with individuals at all levels of the organization. * Must have advance knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint) * Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Essential Requirements Valid California Driver’s License and reliable transportation, or acceptable substitute, required. NLACRC Offers an Excellent Benefits Package We offer employees a variety of health and dental plans: * Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs. * Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents * Pre-Tax Flexible Spending Account for eligible health care expenses * Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses * No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees * No cost Vision plan for employees and eligible dependents * Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees * NLACRC offers two (2) deferred compensation plans - 457 and 403(b) * Participate in the Public Service Loan Forgiveness program * Participate in the Tuition Reimbursement Program * Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time * Holidays – NLACRC offers 12 paid holidays throughout the year * Most positions are offered a hybrid – remote option (at manager's discretion after 90-days continuous employment) Please note that benefit costs are pro-rated for part-time employees. Professional Development Opportunities & Growth NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field. Diversity, Equity, and Inclusion At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging. Compensation This position is a non - exempt. Regular Salary: $29.19 - $41.27 per hour. Base Pay Rate / Salary Range Information The actual amount offered within the posted salary/pay rate range will depend on a variety of factors, including degree obtained/education, experience, skills and abilities, and other relevant job-related factors. The lower end of salary range applies to candidates who meet minimum qualifications or have limited years of relevant experience; the higher end of range will apply to seasoned candidates with considerable years of direct relevant experience. NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Responsibilities

Performs complex administrative and clerical work for Director-level staff, including calendar management, travel coordination, and project oversight. Acts as a liaison for the public and provides support for accounting requests and company-wide trainings.