We’re looking for a highly organised and reliable Administrative Assistant to join our team in Singapore. The ideal candidate will be a seasoned professional with a proven track record in administrative support, exceptional attention to detail, and the ability to efficiently manage a diverse range of tasks. This role requires flexibility and the willingness to travel to client locations within Singapore as needed.
Key Responsibilities

General Administrative Support:

• Manage and maintain office supplies inventory, placing orders as needed.
• Handle all incoming and outgoing correspondence (emails, mail, faxes).
• Organize and maintain both physical and digital filing systems with precision.
• Schedule and coordinate meetings, appointments, and travel arrangements effectively.
• Prepare and format professional documents, presentations, and reports.
• Answer and direct phone calls with professionalism and courtesy.
• Assist with accurate data entry and database management.
• Provide general support to visitors, ensuring a welcoming environment.
• Maintain a tidy and presentable office environment.

Financial Administration:

• Petty Cash Management:
• Maintain accurate records of all petty cash transactions.
• Disburse petty cash funds according to company policy, ensuring proper receipts are obtained.
• Regularly reconcile petty cash accounts and prepare timely reimbursement requests.
• Ensure all petty cash transactions are properly authorized and documented.

Basic Accounting Support:

• Process and reconcile staff expense reports.
• Assist with efficient invoice processing and tracking.
• Support the preparation of financial reports by compiling relevant data.
• Liaise with the finance department on administrative aspects of accounting processes.

Off-site Data and Documentation Management:

• Travel to various client locations across Singapore to securely collect and deliver documents, data, and other materials.
• Ensure the confidential handling of all sensitive information during transit.
• Verify the accuracy and completeness of all collected data and documentation.
• Maintain clear and consistent communication with the office regarding schedules and progress of off-site tasks.
• Adhere strictly to all company and client protocols while on client premises.

Requirements

• Proven experience (e.g., 5+ years) as an Administrative Assistant or in a similar administrative role, with significant exposure to financial administration.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills, with a demonstrated ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills in English.
• A high degree of accuracy and meticulous attention to detail, particularly in financial record-keeping and data handling.
• Strong ability to work both independently and collaboratively as part of a team.
• Professional demeanor, strong interpersonal skills, and a proactive attitude.
• Comfortable with frequent travel to various client locations within Singapore.
• Demonstrated stability in previous roles and a mature approach to problem-solving and workplace interactions are highly valued.

To Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and suitability for this vital role

Please refer the Job description for details