Administrative Assistant

at  Johnson Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
Position: Administrative Assistant
Full-time, Permanent role
Location: Aachen, Germany
Hybrid working arrangement
Responsibilities:

Administrative support for the Sr. Director Global Technical Supplier Management and Team

• Support Management team as needed in daily activities.
• Manage business calendars with a keen sense of prioritization & time management on a daily basis.
• Coordinate all travel arrangements as needed & process expense reports on time.
• Coordinate team/departmental meetings and related activities, both large and small, on and off-site, in-person and virtual.
• Interact with various levels of management on a day-to-day basis, handling confidential documents and materials.
• Support in creating Purchase Requisitions
• Administrative support for the department locally
• Support local office logistics: coordinate site visits, office space, check-in and escorting of guests, etc…
• Coordinate the on/offboarding process for new staff.
• Provide presentations/distribute communications, including slide/mailing development/formatting, presenting relevant administrative information.
• Organize files, manage relevant data, and maintain accurate records.

Assist in meeting preparations and follow-up on actions, including slide development/formatting, requesting and consolidating topics, minute/action keeping and subsequent follow-up, coordinating logistics, arranging internal/external speakers, attending the meetings, etc…

QUALIFICATIONS

Working Experience: Min 2 -4 years in similar role
Special Requirements: Fluent in German and English, good communication skills, excellent social skills, able to work under pressure, flexible working hours.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong

Please refer the Job description for details