Administrative Assistant at Johnson Mirmiran Thompson

Richmond, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

25.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Document Review, Document Formatting, Correspondence, Meeting Scheduling, Mail Processing, Inventory Management, Vendor Management, Invoice Processing, New Employee Onboarding, Expense Reporting, Event Coordination, Access Control Management, Report Binding, Administrative Support

Industry

Civil Engineering

Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms. JMT's Richmond, VA Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification. Compensation for this position is $23.00-25.00/hour, commensurate with experience, education, and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided. Essential Functions and Responsibilities General Administration * Review, edit, and organize various documents * Support office staff with document formatting * Create general communication/correspondence * Schedule monthly office meetings, coordinate presenters and prepare draft agenda * Copy and bind documents to create reports * Process incoming/outgoing mail Office Space * Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms) * Manage building lobby and JMT office access process (access codes and key cards) * Be primary contact with the building management office * Maintain breakroom supplies inventory, small appliances and coffee station * Maintain print room – clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed Coordination with Outside Vendors * Order meals for training sessions, meetings, and other events * Coordinate office events such as awards banquets and holiday parties * Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, etc. * Review and process invoices from vendors. Additional Duties * Manage new employee onboarding process * Oversee career fair process including scheduling with university and coordinating attendees/materials * Registering attendees for conferences for the VA region, arranging hotel reservations, and sponsorships * Expense Reports for Regional Manager * Assist with administrative tasks on various projects Nonessential functions and responsibilities * Perform other related duties as assigned

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Responsibilities

The Administrative Assistant will be responsible for general office administration tasks, including document management, scheduling meetings, processing mail, and maintaining office organization and supplies. Additional duties involve managing new employee onboarding, overseeing career fair processes, and assisting with regional administrative tasks like conference registration and expense reports.