ABOUT US

We are a dynamic legal team seeking a detail-oriented and organized Administrative Assistant/Junior Legal Assistant to support our legal and billing teams. This position involves basic administrative tasks and light legal support in a collaborative, fast-paced environment.

QUALIFICATIONS

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel) and Adobe Acrobat.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of CosmoLex or any legal billing software would be considered an asset.
• Previous experience as an administrative assistant or legal assistant is preferred but not required.

• Provide administrative support to the legal and billing teams.
• Manage scanning, mail distribution, and email correspondence.
• Assist paralegals with document filing and online submissions, document production
• Occasionally, meet and greet clients, and welcome them to the boardroom.
• Handle overflow reception calls professionally.
• Print and deposit cheques as needed.
• Maintain organized filing systems for legal documents.
• Schedule appointments, calls, meetings, IMEs, trial bookings, mediations, etc. and coordinate with clients and opposing counsel.