SHANKILL OFFICE ADMINISTRATION JOB

Job Title – Administrative assistant
Location – Shankill Office
Employment Type – Full Time ( working hours 8am-4pm or 9am-5pm) Monday to Friday
Job Summary: We are seeking a highly organised and detail orientated administrative assistant to provide essential support to our team. The ideal candidate will have excellent communication skills, the ability to prioritise tasks, and a proactive approach to problem solving. The role is crucial in ensuring smooth office operations.

SKILLS AND QUALIFICATIONS

· Previous experience in administration role
· Strong organisation skills
· Excellent verbal and written communication
· Ability to mulitask in fast paced environment
· High level of professionalism and positive attitude
· Ability to work independently and as part of a team
· Driver with own vehicle

· File management: maintain both physical and digital filing systems to ensure accurate record keeping and easy retrieval of documents. Preparing care plan folders for managers. Using our scanning system to upload progress notes from clients’ homes. Using our one touch system to record client/carer details.
· Communication: Serve as main point of contact for internal and external communications, including answering phone calls, responding to and sending emails to all relevant parties.
· Office management: Oversee the management of office supplies and equipment, working with company vendors and accounts to ensure everything is in good working order and fully stocked. Organisation of PPE equipment for care staff.
· Confidentiality: Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.
· Organise the collection and distribution of PPE to care staff and care plans on to client homes.