JOB DESCRIPTION

Perennia Food and Agriculture Corporation is Nova Scotia’s development agency focusing on the food sector. Our mission is to support success, transformation and economic development in Nova Scotia’s agriculture, seafood, cannabis, and food and beverage sectors. That means our team of bright, engaged specialists are always learning, always evolving, and always ready to take on a new challenge. So, what are you waiting for? Come Grow with us.

ADMINISTRATIVE ASSISTANT – KENTVILLE

We are seeking an Administrative Assistant for a two-year term to join our team in our Kentville office and sit at our front reception desk. There are two other administrative positions in the office, as well as two in our Truro office, so this position is part of a broader team. Office hours are 8:00am to 4:30 pm, Monday to Friday.
We are looking for a proactive, team-oriented team member who is professional and mature. The successful candidate will be a quick learner, can work independently and prioritize work, client focused (internal and external) and focused on service and quality in everything they do. This position will be supporting several team members and projects and needs to be able to handle time, sensitive and confidential information.

REQUIREMENTS AND COMPETENCIES

• Completion of university or a recognized administrative/office assistant program with at least one year of office experience or equivalent with continuous skills and training development
• Proficiency in Microsoft Office programs with an emphasis on Outlook, Word, Teams, Adobe, Excel, and PowerPoint
• Excellent written, critical reading and review skills
• Strong communication, organizational and interpersonal skills
• Ability to prioritize, multitask and resolve problems efficiently and effectively
• A pleasant, drama-free collaborative work style but have the proven ability to work independently with minimal supervision
• Committed to discretion, professionalism and confidentiality
• Attention to detail, superb organizational skills,
• Open to new experiences and developing new skills
• Positive attitude to effectively represent Perennia and its values
• Has a ‘can-do’ attitude when working with colleagues and clients
  Perennia offers a competitive compensation package which includes base salary, extended health care benefits, RRSP contribution match, and professional development opportunities.
  To apply for this exciting position at Perennia, please email a combined PDF or Word cover letter and resume noting compensation expectations, experience in seafood, agriculture or food processing and a potential start date by noon on September 2, 2025, to: careers@perennia.ca

• Receive guests and clients, take non-cash payments over the phone or in-person, manage calendars, complete and reconciliating administrative office expense reports and accepting samples from clients and specialists that need to go to our lab for testing
• Handle incoming communications which include answering the telephone, transferring calls as required, taking messages, monitoring receipt of faxes, and checking/responding to emails
• Manage all office-related supply inventories, kitchen supplies and be the key contact for office suppliers and vendors
• Handle all mail and courier requirements and ensure office equipment is functioning optimally for the team and provide support to users
• Organize internal meetings and book online meetings for team members; support registration and other data-management needs for events.
• Coordinate and make arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
• Keep our client management database maintaining data accurate with other team members
• Format and edit correspondence, presentations, proposals, reports and spreadsheets on behalf of specialists and project teams when necessary
• Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials.
• Record minutes at various meetings as needed