Administrative Assistant at Kiddie Academy of Collierville

Collierville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Multitasking, Working Under Pressure, Time Management, Flexibility, Prioritization, Staff Supervision, Parent Communication, On-boarding, Record Keeping, Office Management

Industry

Child Day Care Services

Description

ESSENTIAL FUNCTIONS • Develops and maintains positive, professional, working relationship with staff. • Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events) • Managing and maintaining reports and logs. • Accepts all work assignments in the event regularly scheduled personnel are not available. • Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention. • Complete and submit required paperwork and record-keeping on a timely basis, and maintaining an organized, up-to-date manner. • Develops and actively maintains positive communication with parents. • Assists with new hire on-boarding, including offering new staff orientation and training. • Ordering paper, office, and classroom supplies. • Monitoring all topical ointments and permission slips to ensure they meet state and company requirements. • Organizing permission slips for field trips. • Reviewing all children’s daily reports for accuracy, including dietary restrictions and daily pictures. • Pass out supplies and deliveries, keeping a record of what is ordered and what was delivered. • Answering phones and email in a timely manner while offering the most up-to date information. • Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment. • Transport children on the school bus as needed. ADDITIONAL RESPONSIBILITIES • Performs other similar or related duties as necessary. MINIMUM JOB QUALIFICATIONS • Candidate must have child care credentials and 2 years’ experience working in a child care center. • Must be able to work an average of 40 hours per week. • Must be able to lift no less than 40 pounds. ADDITIONAL SKILLS • Ability to multitask • Ability to work under pressure • Time management • Flexibility • Able to prioritize tasks This job description highlights the essential functions, responsibilities and qualifications that are required of the employee. Other related duties, responsibilities and activities may be assigned and/ or changed at any time with or without notice.

Responsibilities

The Administrative Assistant manages daily office operations, including reporting, supply ordering, and staff supervision within a child care setting. They also handle parent communications, enrollment inquiries, and ensure compliance with state and company requirements.