Administrative Assistant at KROLL ASSOCIATES S PTE LTD

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, Calendar Management, Meeting Management, Office Operations, Expense Management, Financial Support, Timesheet Coordination, Travel Coordination, Communication, Data Management, Project Support, Organizational Skills, Microsoft Office Proficiency, Interpersonal Skills, Attention to Detail

Industry

Business Consulting and Services

Description

The Administrative Assistant provides essential administrative and clerical support to ensure smooth day‑to‑day operations. The role assists teams and leadership by managing schedules, supporting documentation, coordinating communications, and handling key operational tasks such as expenses, timesheets, and travel. Key Responsibilities Administrative & Clerical Support Prepare, format, and edit documents, reports, and presentations Handle incoming and outgoing correspondence (emails, memos, letters) Calendar & Meeting Management Manage schedules, appointments, and meeting logistics Prepare meeting materials, agendas, and minutes Office Operations Coordinate with vendors, service providers, and building management Support new‑hire onboarding activities and office orientation Expenses & Financial Support Prepare, validate, and submit expense reports for teams or managers Track and reconcile receipts, reimbursements, and department expenses Ensure timely submission according to company policies and cut‑off dates Timesheet & Attendance Coordination Collect, review, and submit weekly/monthly timesheets Follow up with employees for missing or incorrect entries Travel Arrangement Support Coordinate domestic and international travel (flights, hotel bookings, transportation) Prepare travel itineraries and necessary documentation Assist with travel‑related reimbursements and compliance with travel policies Communication & Coordination Serve as the first point of contact for internal and external inquiries• Relay information between departments and leadership Draft basic correspondence, announcements, or notices Record & Data Management Maintain updated databases, trackers, and logs Ensure confidentiality and accuracy of records Assist in generating routine reports and documentation Support for Projects & Events Assist in planning and organizing team activities, trainings, or company events Support operational projects assigned by management Qualifications Bachelor’s degree preferred Experience in administrative support is an advantage Strong organizational and time‑management skills Proficiency in Microsoft Office applications Excellent communication and interpersonal skills High attention to detail and ability to maintain confidentiality #LI-TL1 #Hybrid

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Responsibilities

The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations. Responsibilities include managing schedules, coordinating communications, and handling operational tasks such as expenses and travel arrangements.